Operations Coordinator

Office Angels; Bromley; On-site; GBP 28,000 - 38,000; Full time

Job summary

A leading agency is seeking an enthusiastic Operations Executive to enhance operational processes in a dynamic environment. The role focuses on coordinating shipping operations, managing letters of credit, and ensuring excellent order execution. Ideal candidates will demonstrate strong organizational capabilities and a detail-oriented approach, contributing significantly to team success in a vibrant setting.

Qualifications

• Strong motivation and initiative are essential.
• Familiarity with letters of credit is a must.
• Experience managing containerized shipments highly valued.

Responsibilities

• Coordinate task assignments to meet shipping deadlines.
• Maintain records of purchase orders and shipment status.
• Execute timely shipment bookings and manage documentation.

Skills

Organisational skills

Customer service

Attention to detail

Ability to adapt

Prioritisation

Experience with letters of credit

Data management

Tools

Excel

MS Office

Job description

Join Our Team as an Operations Executive!

Are you a motivated and organised professional with a passion for operational excellence? Our client is seeking an enthusiastic Operations Executive to support and enhance operational processes. If you're detail-oriented, proactive, and experienced in managing letters of credit, we want to hear from you!

Key Responsibilities:

Operational Support:

• Coordinate task assignments and track progress to meet shipping deadlines and uphold quality standards.


• Oversee containerized and bulk vessel shipments from start to finish.


• Ensure compliance with booking schedules and documentation requirements.


• Address issues related to container delays, damages, or misrouting, escalating to management as needed.


• Facilitate communication between purchasing and sales teams regarding shipping schedules.

Reporting:

• Maintain accurate records of purchase orders, sales orders, and shipment statuses in the order book.


• Collaborate with management to allocate purchases and shipments effectively.


• Manage agreed allocations in the company's software system (Airtable).


• Prepare post-calculation reports (P&L) upon order completion.


• Monitor and manage warehouse stock positions.

Order Management:

• Enter sales and purchase contracts promptly in the company's system.


• Communicate with customers and suppliers to ensure smooth order execution.

LC Management and Documentation:

• Obtain workable letters of credit (LC) and request amendments as necessary.


• Prepare and submit all required documentation under LC.


• Follow up on payments and resolve any discrepancies.

Logistics:

• Execute timely shipment bookings and follow up with vessel updates.


• Organise loading and inspection of materials.


• Submit loading documents for customs clearance and Bill of Lading issuance.

Bookkeeping:

• Enter bills, invoices, and other financial documents accurately.

Payments:

• Submit payments for bank approval and follow up on agents' commissions and payments.

The ideal candidate will demonstrate:

• A strong sense of motivation and initiative


• Excellent organisational and customer service skills


• Meticulous attention to detail


• The ability to adapt in a fast-paced, dynamic environment


• A knack for prioritisation


• Experience with letters of credit and documentary credits


• Proficiency in Excel and experience with data management tools


• Familiarity with MS Office products (Word, PowerPoint, etc.)


• Experience with containerized shipments

Why Join Us?

This is your chance to play a key role in a vibrant environment, where your contributions will directly impact our success. If you're excited about driving operational excellence and working in a collaborative setting, we invite you to apply!

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.