Operations Assistant

SONICOM; Greater London; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

43 days’ annual leave

Generous pension schemes

Flexible working policy from day one

Family leave packages

On-site leisure facilities

Cycle-to-work scheme

Season ticket loan

Job summary

Imperial College London is seeking an Operations Assistant to provide essential administrative and operational support within the Centre for Environmental Policy at South Kensington. Join a world-leading university and help day-to-day activities run smoothly while delivering excellent service to staff and students.

You will handle purchases and expenses, arrange travel, organise committee meetings and events, support recruitment and HR processes, and undertake a range of ad hoc duties as

Qualifications

• Excellent communication and interpersonal skills.
• Ability to multi-task in a fast-paced environment.
• Proactive and flexible approach to tasks.

Responsibilities

• Provide administrative and operational support to the Department.
• Process purchases and expenses; arrange travel.
• Organise committee meetings and events; support recruitment and HR processes.
• Undertake a range of ad hoc duties as required.
• Respond to staff and student enquiries in a timely, professional manner.

Skills

Organisational skills

Communication

Administrative support

Team collaboration

Tools

MS Office

Job description

Are you an organised, proactive communicator who thrives in a fast-paced environment where no two days are the same? Join our friendly and dynamic team as an Operations Assistant and take the next step in your administrative career at the world-leading university.

What you would be doing

The Operations Assistant provides vital administrative and operational support to the Department, helping to ensure its day-to-day activities run smoothly. You will play a key role in supporting colleagues and responding to a wide range of staff and student enquiries in a timely and professional manner.

Your responsibilities will include a variety of administrative and operational tasks, such as processing purchases and expenses, arranging travel, organising committee meetings and events, supporting recruitment and Human Resources processes, and undertaking a range of other ad hoc duties as required.

What we are looking for

You will report directly to the Executive Assistant (EA), providing support with both planned and ad hoc projects while carrying out a wide range of administrative tasks. Working in a fast-paced environment, you will be expected to take a proactive and flexible approach, manage competing priorities effectively, and contribute to the department's overall objectives by delivering an excellent service to our staff.

The role involves daily interaction with a wide range of colleagues, academics, professional services staff, and external contacts. As such, excellent communication and interpersonal skills are essential, along with the ability to build positive working relationships with people at all levels.

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 43 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest‑free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing .

Further information

About the department

The Centre for Environmental Policy, which will shortly celebrate 50 years at the forefront of Global Environmental Policy Research, is a unique interdisciplinary Department in the Faculty of Natural Sciences at Imperial College conducting policy-focused fundamental and applied research to solve environmental and sustainability issues. CEP’s research activities are closely integrated with not only the Faculties of Natural Sciences, but also Engineering and Medicine along with the Business School and with Imperial’s Global Challenge Institutes.

This is a full- time, 12-month fixed term role, based at the South Kensington campus. We require staff to be in the office a minimum of three days a week.

Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert before the stated closing date, should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.

If you encounter any technical issues while applying online, please don't hesitate to email us [e-mail]. We're here to help.

About Imperial

Welcome to Imperial, a global top‑ten university where scientific imagination leads to world‑changing impact.

Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world’s toughest challenges. Whatever your role, your contribution will have a lasting impact.

As a member of our vibrant community of 22,000 students and 8,000 staff, you’ll collaborate with passionate minds across nine London campuses and a global network.

This is your chance to help shape the future. We hope you’ll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our web pages .

Proud signatory of the Armed Forces Covenant. We welcome applications from the Armed Forces community.

Our values are at the root of everything we do, and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.