Operations and HR Administrator

Ace Children's Occupational Therapy Ltd; Hart; On-site; GBP 25,000 - 30,000; Full time

Job summary

A children's occupational therapy service is seeking an organised and proactive Operations & HR Administrator. This role focuses on HR administration alongside support for legal, IT, and general operations, requiring strong administrative skills and a valid driving license due to the rural location. The role involves managing HR processes, employee engagement, and office coordination. Ideal candidates will have proven administrative experience and a proactive approach.

Qualifications

• Proven administrative experience, ideally with exposure to HR processes.
• Confident using Microsoft Office (Word, Excel) and quick to learn new systems.
• Full UK driving licence and own car (essential due to rural location).

Responsibilities

• Managing HR administration including recruitment, onboarding, appraisals.
• Acting as a first point of contact for staff queries.
• Supporting employee engagement through staff surveys and events.
• Maintaining accurate records and assisting with company policies.
• Supporting legal compliance and liaising with external IT providers.
• Coordinating office management needs and managing clinical resources.

Skills

Organisational skills

Attention to detail

Microsoft Office proficiency

Communication skills

Proactive approach

Education

CIPD qualification

Job description

Location: Near Crondall, Hampshire (own car essential)


Salary: £25k -£30k pa depending on experience


Hours: Full-time, office-based

Ace Children’s Occupational Therapy Ltd is seeking an organised and proactive Operations & HR Administrator to support our growing in-house team. This is a varied role with a strong emphasis on HR administration alongside legal, IT and general operations support.

You won’t need to be an HR specialist, but you should have a solid grasp of HR and office processes, strong administrative skills, and the ability to keep things coordinated and running effectively across different areas of the business.

Responsibilities and duties include:

• Managing HR administration including recruitment, onboarding, appraisals, training records, holiday and sickness tracking
• Acting as a first point of contact for staff queries on policies, private healthcare, pensions and benefits
• Supporting employee engagement through staff surveys, social events and recognition initiatives
• Maintaining accurate records and assisting with company policies, procedures and contracts
• Supporting legal compliance: DBS checks, memberships, customer complaints, NDAs, subject access requests
• Liaising with external IT providers to manage equipment, backups and software support
• Coordinating office management needs such as supplies, building maintenance, security and telecoms
• Managing clinical resources and equipment inventories, audits and maintenance schedules
• Organising meetings and contributing to operational planning and process improvement
• Assisting with website updates and maintaining internal documentation and manuals
  
  

Qualifications And Skills

• Proven administrative experience, ideally with exposure to HR processes
• Excellent organisational skills, attention to detail and the ability to prioritise effectively
• Confident using Microsoft Office (Word, Excel) and quick to learn new systems
• Strong communication skills and a proactive, collaborative approach
• CIPD qualification is a plus but not essential
• Full UK driving licence and own car (essential due to our rural location)
  
  

About us:

Ace Children’s Occupational Therapy was founded in 2012 to deliver high-quality, child-centred assessment and therapy for young people aged 2-25. We specialise in developmental, neurological and chromosomal conditions, with services ranging from EHCP assessments and school transitions to expert witness work. Referrals come from the NHS, schools, charities, private healthcare and solicitors.

We work closely with local professionals to provide holistic care. Our clinic is set in beautiful countryside just outside Crondall, with modern, air-conditioned offices. You’ll be joining a friendly, professional team committed to making a real difference for children and their families.

Please submit your CV and a short covering email explaining your interest in the role. Shortlisted applicants will receive the full job description before interview