Enable job alerts via email!

Operations Administrator - Hospitality / Facilities Background Ideal, GORDON YATES

Guardian Jobs

London

On-site

GBP 28,000 - 35,000

Full time

6 days ago

Be an early applicant

Boost your interview chances

Create a job specific, tailored resume for higher success rate.

Job summary

A leading company in the hospitality sector is seeking an Operations Administrator to coordinate staff and support operational functions in their Central London office. The role requires an organized individual with a background in high-end service environments and proficiency in Excel and MS Office. Join a cohesive team and gain exposure to various service departments while ensuring effective operations daily.

Qualifications

Experience in hospitality, private household, luxury service, or relevant facilities environment.
Confident managing staff scheduling and payroll support.
Discreet and polished presence in a professional setting.

Responsibilities

First point of contact for staff members and manage staff rotas.
Prepare payroll schedules and process absence documentation.
Support budgeting processes and track expenses.

Skills

Staff Coordination

Operational Support

Excellent Excel skills

MS Office skills

Attention to detail

Operations Administrator - Hospitality / Facilities Background Ideal, GORDON YATES

Join to apply for the Operations Administrator - Hospitality / Facilities Background Ideal, GORDON YATES role at Guardian Jobs

Operations Administrator - Hospitality / Facilities Background Ideal, GORDON YATES

1 week ago Be among the first 25 applicants

Join to apply for the Operations Administrator - Hospitality / Facilities Background Ideal, GORDON YATES role at Guardian Jobs

Get AI-powered advice on this job and more exclusive features.

Operations Administrator

Location: Central London (SW1)

Salary: £28,000 – £35,000, depending on experience

Hours: Monday – Friday, 9.15am – 5.45pm

Contract: Permanent, full-time (in office working)

Are you an experienced coordinator used to managing staff rotas, responding to operational demands, and supporting a busy team behind the scenes? Do you have a background in hospitality, private household, or high-end service environments where attention to detail, relationship building and discretion are key?

We are supporting our client, a professional private office based in Central London, in their search for a highly organised Operations Administrator to join their close-knit team. This is a varied and involved role supporting the wider service departments, including housekeeping, security, and food & beverage.

Key Responsibilities:

Staff Coordination:

First point of contact for staff members
Manage and update staff rotas, track attendance, and monitor timekeeping system
Process holiday, absence, and sickness documentation and escalate issues as needed
Prepare payroll schedules for casual and rota staff

Operational Support:

Book staff training (e.g. food safety, fire safety) and coordinate uniform orders
Organise staff travel and take minutes during disciplinary meetings
General departmental support including diary management, meeting preparation, and inbox management
Liaise with contractors and suppliers, order equipment and supplies as needed

Purchasing and Admin:

Handle purchase orders, delivery notes, and invoices
Support budgeting processes by tracking spend, logging expenses, and liaising with accounts
Maintain health & safety logs, cleaning schedules, and occupancy records

The Ideal Candidate:

Experience working in a hospitality, private household, luxury service, or relevant facilities environment
Confident managing staff scheduling, payroll support, and daily team operations
Excellent Excel and MS Office skills (you’ll be working with rotas, trackers, and timesheets regularly)
Discreet, polished, and comfortable working in a formal, professional setting
Highly organised and proactive, with a calm and composed manner

Why apply? This is a unique opportunity to join a highly respected organisation with a calm, structured working culture and excellent staff retention. You’ll gain exposure to multiple departments and play a pivotal role in the smooth running of a high-standard service operation.

How to apply: If this sounds like your kind of role, we’d love to hear from you. Click the “Apply” button below.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Management and Manufacturing
Industries
Advertising Services

Referrals increase your chances of interviewing at Guardian Jobs by 2x

London, England, United Kingdom 3 days ago