Operations Administrator

Office Angels; West Malling; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

Join a dynamic team as an Operations Administrator in a vibrant organisation! This pivotal role requires strong organisational skills and proficiency in MS Office. You'll be responsible for maintaining office operations, managing documents, and providing financial support. The position offers a hybrid work environment, allowing you to enjoy both office days and work-from-home flexibility. This is an excellent opportunity for someone looking to grow within a supportive workplace. If you're proactive and detail-oriented, apply today and help us make great things happen together!

Benefits

Hybrid work environment

Supportive workplace

Opportunities for growth

Qualifications

• Proficiency in MS Office suite is essential for this role.
• Experience with bookkeeping and customer service is highly valued.

Responsibilities

• Maintain office operations and assist in logistics for meetings.
• Serve as the main point of contact for clients and suppliers.

Skills

MS Excel

MS Word

MS Outlook

MS PowerPoint

Bookkeeping

Attention to Detail

Communication Skills

Customer Service

Database Familiarity

Proactive Attitude

Tools

QuickBooks

Job description

Job Title: Operations Administrator
Location: West Malling
Pay: £13 - £16ph
Contract Details: Temp To Perm

Responsibilities:
Join our dynamic team as an Operations Administrator, where your organisational skills will shine! As a direct report to the Head of Operations, you will play a vital role in ensuring the smooth running of our office. Your key responsibilities include:

1. Maintaining office operations: Procure consumables, assist in logistics, and cater for meetings and functions.
2. Customer liaison: Be the friendly point of contact for clients, suppliers, and visitors - filtering calls and relaying messages.
3. Document management: Open and close case files, upload relevant documentation, and update Bordereaux as needed.
4. Financial support: Help with invoicing, timesheet preparation, and fee collection activities using QuickBooks.
5. Claims assistance: Verify payees and facilitate claim payments, ensuring accuracy every step of the way.
6. Mail monitoring: Keep an eye on company mailboxes and forward relevant messages.
7. Marketing support: Assist with research and ordering of marketing materials and help prepare PowerPoint presentations.
8. Ad hoc tasks: Be ready to take on various administrative duties as directed by the Head of Operations.

Essential Skills & Attributes:
To thrive in this role, you'll need:

1. Proficiency in MS Excel, Word, Outlook, and PowerPoint
2. Basic understanding of bookkeeping/accounting practices
3. High attention to detail and accuracy
4. Excellent communication skills
5. Customer service experience
6. Familiarity with databases or portals
7. A positive, proactive attitude that contributes to our team spirit!

Why Join Us?

1. Work in a hybrid environment with office days and work-from-home flexibility!
2. Contribute to a supportive and engaging workplace.
3. Opportunity for growth within a vibrant organisation.

If you're ready to take on a pivotal role in our operations, apply today! Let's make great things happen together!

For immediate consideration please email [e-mail] or call 01892614242.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.