Operations Administrator

GET STAFFED ONLINE RECRUITMENT LIMITED; Reading; On-site; GBP 25,000 - 28,000; Full time

Job summary

A leading UK-based AV integrator in Reading seeks an Operations Customer Service Administrator to provide customer support and manage service contracts. Responsibilities include coordinating technical visits, ensuring quality service, and managing purchasing alongside a Project Manager. Ideal candidates will have service coordination experience and strong organisational skills. Benefits include 22 days holiday and pension.

Benefits

22 days holiday + Bank holidays

Pension

EAP

Parking on site

Qualifications

• Proven experience in service coordination or a related role.
• Strong organisational skills with the ability to prioritise tasks.
• Purchasing experience.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a team environment.

Responsibilities

• Respond promptly to technical service calls within two hours.
• Coordinate and schedule service visits efficiently.
• Prepare and maintain paperwork for service callout visits.
• Conduct quality check phone calls with customers post-service visit.
• Work with the PM to ensure cost effective purchasing.

Skills

Service coordination

Organisational skills

Communication skills

Interpersonal skills

MS Office Suite

Attention to detail

Job description

Operations Customer Service Administrator

£25,000 - £28,000 per annum

Reading

Permanent, Full-Time or Part-Time (Part-time needs to be 5 days)

Our client is looking for an Operations Customer Service Administrator to provide customer service and coordination to all their AV Service Contracts and Projects, to follow SLA and maintain high levels of support and organisation.

The Company

Our client is a leading UK-based AV and UC integrator headquartered in Reading, Berkshire. Since 1999, they have delivered thousands of reliable, cost-effective audio-visual and unified communication solutions tailored for collaboration, presentation, and communication spaces.

With a dedicated team of Design Consultants, Engineers, AV Project Managers, Programmers, and Technicians, they pride themselves on offering the highest standard of AV solutions nationwide. In addition to their core integration services, they operate a thriving Ecommerce store, which you will be managing as part of this role.

The Role

The role focuses around ensuring seamless technical support services and maintaining strong customer relationships with Service Contracts and Projects. The candidate is responsible for managing service callouts, coordinating technical visits, purchasing and administration on projects alongside the Project Manager (PM). The role involves close collaboration with internal teams, external suppliers, and customers to deliver high-quality service solutions.

General Responsibilities

Service Call Management:

• Respond promptly to technical service calls, ensuring a two-hour response time.
• Coordinate and schedule service visits, both internal and external, and manage the service diary efficiently.
• Facilitate the creation of technical drawings required for contracts.

Administrative Duties:

• Prepare and maintain paperwork for service callout visits, ensuring proper sign-off procedures.
• Coordinate with customers to manage and ensure smooth execution of service visits.
• Ensure Engineers have all necessary resources and support for on-site visits.

Customer Engagement:

• Conduct quality check phone calls with customers post-service visit to ensure satisfaction and address any concerns.
• Keep the service email inbox updated and respond to inquiries in a timely manner.

Purchasing:

• Work with the PM to ensure cost effective purchasing.
• All administration of projects alongside the PM.

Supplier and Manufacturer Relations:

• Maintain a comprehensive log of supplier and manufacturer contacts for technical support.
• Work closely with suppliers to address any issues or concerns related to service delivery.

Ideal Candidate Profile:

• Proven experience in service coordination or a related role, preferably in a technical or engineering environment.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Purchasing experience.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite.
• Ability to work collaboratively in a team environment and adapt to changing priorities.
• Attention to detail and a commitment to delivering exceptional customer service.

This role offers an opportunity to contribute to the smooth operation of technical services while ensuring customer satisfaction and maintaining strong business relationships.

Benefits:

• 22 days holiday + Bank holidays
• Pension
• EAP
• Parking on site

If this Operations Customer Service Administrator sounds like an ideal role for you, then apply today and our client will be in touch.