Operations Administrator

Allstaff; Kempston; On-site; GBP 25,000 - 31,000; Full time

Job summary

Allstaff Recruitment is seeking an Operations Administrator in Kempston to support the Head of Operations and adjacent teams. The role involves coordinating information, maintaining ERP data, and tracking orders in a busy manufacturing environment.

The successful candidate will have GCSEs including English and Maths, plus experience in operations administration. Proficiency with Excel and ERP systems is essential, with Power Query/Power BI being a plus.

Qualifications

• GCSEs or equivalent, including English and Maths, or relevant practical experience.
• Previous experience in an operations administration, coordination, manufacturing administration or similar role.
• Experience working within a manufacturing, engineering, OEM or industrial environment.
• Experience supporting operational, project, procurement or production teams.
• Experience working with ERP/MRP or business management systems.
• Good level of written and numerical literacy.
• Experience with Power Query and/or Power BI would be advantageous.

Responsibilities

• Provide administrative and coordination support to the Head of Operations and supporting functions.
• Maintain accurate operational, order and delivery information within the ERP/business management system.
• Monitor aftermarket order progress, key dates and outstanding actions.
• Support project, procurement and production teams with status updates, trackers, reports and follow-up actions.
• Identify potential delays, issues or information gaps and escalate when needed.
• Support operational, project, procurement and production meetings with accurate information and administration.
• Maintain action trackers and ensure agreed actions are followed up to completion.
• Coordinate information between departments to improve visibility and flow of work.
• Support continuous improvement of operational processes, reporting and system data.
• Ensure information is accurate, timely and readily available to support effective operational decision-making.

Skills

Strong organisational skills

Attention to detail

Cross-department communication

Excel data management

Proactive problem solving

Education

GCSEs incl English & Maths

Tools

ERP/MRP systems

MS Excel

Power BI

Power Query

Job description

Allstaff Recruitment are currently seeking an Operations Administrator based in Kempston for a rapidly growing company.

Summary of the Operations Administrator role

Salary: £28,000
Job Location: Kempston
Type of Contract: Permanent, Full time
Hours: Monday - Thursday 8.15am - 4:45pm, Friday 8.15am - 1:45pm
The role
As the Operations Administrator your role will involve the following important duties:

• Provide administrative and coordination support to the Head of Operations and supporting functions.
• Maintain accurate operational, order and delivery information within the ERP/business management system.
• Monitor aftermarket order progress, key dates and outstanding actions.
• Support project, procurement and production teams with status updates, trackers, reports and follow-up actions.
• Identify potential delays, issues or information gaps and escal...
• Support operational, project, procurement and production meetings with accurate information and administration.
• Maintain action trackers and ensure agreed actions are followed up to completion.
• Coordinate information between departments to improve visibility and flow of work.
• Support continuous improvement of operational processes, reporting and system data.
• Ensure information is accurate, timely and readily available to support effective operational decision-making.

The experience required

• GCSEs or equivalent, including English and Maths, or relevant practical experience.
• Previous experience in an operations administration, coordination, manufacturing administration or similar role.
• Experience working within a manufacturing, engineering, OEM or industrial environment.
• Experience supporting operational, project, procurement or production teams.
• Experience working with ERP/MRP or business management systems.
• Good level of written and numerical literacy.
• Experience with Power Query and/or Power BI would be advantageous.

As a successful Operations Administrator, you will have the following:

• Strong organisational and administrative skills with excellent attention to detail.
• Ability to coordinate multiple activities, priorities and deadlines.
• Good communication skills with the ability to work effectively across departments.
• Confident using Microsoft Office, particularly Excel, for data management and reporting.
• Strong follow-up skills with the ability to monitor and close outstanding actions.
• Good understanding of manufacturing, production, procurement and order fulfilment processes.
• Ability to identify potential operational issues and escalate them appropriately.
• Proactive, practical and solutions-focused approach.
• Ability to maintain accurate and confidential business information.
• Good commercial awareness and understanding of the importance of cost, quality and delivery.