Operations Administrator

Navantia; Belfast City District; On-site; GBP 26,000 - 32,000; Full time

Job summary

Navantia UK is seeking an efficient administrative assistant to support the operations team with payroll data processing, training record coordination, and general office administration. The role focuses on accurate data entry, records maintenance, and timely handling of work orders and drawings.

Applicants should have prior administration experience, strong Excel/Office skills, and the ability to manage confidential information with discretion.

Qualifications

• Experience handling payroll data, timesheets or employee records.
• Proficient in Microsoft Office (Excel, Word, Outlook) with strong data accuracy.
• Experience in a busy office environment and strong organisational abilities.

Responsibilities

• Accurately enter and maintain employee time recording data.
• Process timesheets, attendance, overtime, holidays, and payroll-related information.
• Verify payroll data for accuracy and resolve discrepancies before submission deadlines.
• Maintain employee records in line with procedures and data protection.
• Assist with onboarding administration and training records.
• Print Work Orders and Drawings and manage office organisation.

Skills

Data entry

Attention to detail

Organisational skills

Communication skills

Teamwork

Education

High school diploma or equivalent

Tools

SAP PP

Excel

Word

Outlook

Job description

Navantia UK is a new force in British industry, supporting the UK's defence, energy and maritime ambitions. We're doing this by creating state-of-the-art sovereign defence capabilities, investing in the UK to modernise industrial facilities, and bolstering the nation's energy security. Established in 2022, Navantia UK is a subsidiary of Navantia SA, a Spanish state-owned company with over 300 years of naval shipbuilding history. In January 2025, Navantia UK completed the acquisition of Harland & Wolff and its four historic facilities in Belfast, Appledore, Methil, and Arnish. By combining Harland & Wolff's proud heritage and facilities with Navantia's global expertise, Navantia UK is well-positioned to strengthen Britain's defence, maritime and energy industrial capabilities, supporting jobs and economic growth across the UK.

Job Description

Purpose of the Role: To provide efficient administrative support to the operations team, ensuring accurate processing of operational records, payroll information, and employee data. The role also includes coordination of training records, as well as Work Order printing and general office organisation, and administration. The role supports day-to-day business activities through effective data management, reporting, and communication with employees and managers.

Key Responsibilities:

• Accurately enter and maintain employee time recording data within spreadsheets
• Process timesheets, attendance records, overtime, holidays, sickness, and other payroll-related information.
• Verify payroll data for accuracy and resolve discrepancies before payroll submission deadlines.
• Maintain employee records in line with company procedures and data protection requirements.
• Support operational teams with general administrative duties, including data entry, document control, and filing.
• Assist with onboarding administration, including setting up new employee records.
• Maintain Employee Holiday and Absence records.
• Maintain Employee Training records & Organise training sessions
• Print Work Orders and Drawings
• Ensure confidentiality of employee, and company information at all times.
• Carry out any other administrative duties as reasonably required.

Qualifications

• Previous administration experience in a busy office environment.
• Strong data entry skills with excellent attention to detail.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Good numerical skills and ability to work accurately with figures.
• Strong organisational and time management skills.
• Excellent communication skills, both written and verbal.
• Experience within an operations, logistics, facilities, or service-based environment.
• Experience working with payroll information, timesheets, or employee records.
• Experience with or knowledge of SAP PP would be highly desirable.

Personal Attributes

• Highly organised and methodical.
• Reliable and discreet when handling confidential information.
• Able to work independently and as part of a team.
• Flexible and capable of managing multiple priorities.
• Customer-focused with a proactive approach to problem solving.

Additional Information

***Please note as part of the onboarding process all candidates will need to complete BPSS security clearance***

We are an Opening Doors employer, committed to equal opportunity and an inclusive workplace. Our approach, shaped by our values of service, trust, excellence, agility, dedication, and you, we focus on removing barriers and recognising potential. We are committed to fairness at every stage, including providing reasonable adjustments and actively working to eliminate discrimination.

We believe talent is everywhere, and by widening access to opportunity and welcoming diverse experiences, we aim to create a workplace where every person feels valued and has an equal chance.