Operations & Administrative Assistant

NanoPrint Innovations Limited; Cambridge; On-site; GBP 23,000 - 28,000; Full time

Job summary

NanoPrint Innovations Limited is seeking an Operations & Administrative Assistant to support its dynamic team in Cambridge. The role involves managing administrative tasks, finance administration, and logistics in a fast-paced startup environment. Ideal candidates should have strong organizational skills, attention to detail, and a proactive approach to problem-solving.

Qualifications

• 1–3 years of relevant work experience in administration, operations, or finance.
• Proficiency in Microsoft Office Suite.
• Ability to interact professionally with external stakeholders.

Responsibilities

• Provide administrative and operational support across the team.
• Prepare, file, and review documents such as quotations and invoices.
• Track consumables and coordinate purchasing with suppliers.

Skills

Communication

Problem-solving

Attention to detail

Time management

Multitasking

Education

Bachelor's degree in business, engineering, science, or related field

Tools

Microsoft Office Suite

Job description

Direct message the job poster from NanoPrint Innovations Limited

NanoPrint Innovations is a Cambridge-based startup developing spatial Atomic Layer Deposition (ALD) technology — a non-vacuum thin film deposition method that offers the precision of conventional ALD with dramatically faster processing speeds. Our systems are designed to deliver high-quality, scalable coatings for applications in solar energy, semiconductors, and sustainable materials. Spun out of the University of Cambridge, we are a small, fast-moving team working at the intersection of materials science, engineering, and industrial innovation.

Job Title: Operations & Administrative Assistant

Location: Cambridge, On-site

Start Date: July (Earliest)

The ideal candidate is a highly organized and proactive individual with strong communication skills and attention to detail. They should be comfortable managing varied administrative and operational tasks in a fast-paced startup environment, with the ability to work independently, take initiative, and adapt quickly to changing priorities.

Responsibilities:

General

• Provide administrative and operational support across the team.

Finance Administration

• Prepare, file, and review documents such as quotations and invoices.
• Assist in processing purchase orders and following up on payments.
• Liaise with finance teams from universities, suppliers, and customers.
• Maintain accurate records of sales and expense documents for accounting.

Logistics & Procurement

• Track consumables and parts used in R&D and manufacturing.
• Coordinate purchasing with suppliers and manage lead times to reduce downtime.
• Monitor shipments and liaise with courier services for incoming/outgoing deliveries.
• Maintain supplier accounts and online ordering portals.
• (Preferred) Support customs documentation and export control paperwork.

Operations & Internal Support

• Maintain and update internal templates, forms, and documentation.
• Support onboarding of new team members (e.g., account setup, welcome packs).
• Assist with admin tasks such as booking meeting rooms or liaising with facility managers.
• (Preferred) Help streamline workflows through tools like PowerAutomate or Zapier.

Optional/Preferred Areas for Growth

These are not essential for the role but may align with your interests or skills:

Marketing & PR

• Help manage company social media accounts (e.g., LinkedIn).
• Assist in creating and updating marketing assets such as posters, brochures, and presentations.
• (Optional) Make small updates to the website using no-code platforms like WordPress or Webflow.

Grants & Business Support

• Assist with documentation and reporting for government grant funding.
• Help prepare financial summaries or pitch materials (basic spreadsheet skills helpful).

Qualifications

• Right to work in the UK
• Bachelor’s degree in business, engineering, science, or a related field.
• 1–3 years of relevant work experience in administration, operations, or finance.
• Excellent written and verbal communication skills.
• High attention to detail with a proactive, problem-solving mindset.
• Strong time management and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Comfortable working independently and in a fast-paced small team.
• Ability to interact professionally with external stakeholders.

Preferred Qualifications

• Prior experience in a startup, research lab, or technical environment.
• Familiarity with tools like PowerAutomate, Zapier, or Python for internal process automation.
• Qualifications relevant to accounting (e.g., CPA, CFA).
• Knowledge related to engineering or R&D in materials, chemistry, deposition technologies, or related fields.

Please email your CV and a brief cover letter to [e-mail] explaining your interest in the role and your relevant experience.

We welcome applicants from diverse backgrounds. Shortlisted candidates will be invited for which may be conducted either online or in person, depending on availability and circumstances.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

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