Operational Training Administration Advisor

Networking Women in the Fire Service; Witham; On-site; GBP 28,000 - 34,000; Part time

Benefits offered by this job

Flexible hours

Supportive team

Contribute to training

Job summary

Essex County Fire and Rescue Service is seeking an Operational training support adviser at Witham Fire Station. The role supports planning and delivery of training across the Service, coordinating courses, managing bookings and ensuring smooth operations in a busy environment.

You will work both independently and as part of a team, to prioritise tasks and maintain systems. The role includes responsibilities in administration, event planning and financial processes within a supportive environment.

Qualifications

• Highly organised with strong attention to detail.
• A confident communicator with good problem-solving skills.
• Self-motivated and able to manage workload effectively.
• Experienced in administration, ideally in training or events environment.

Responsibilities

• Provide excellent customer service to internal and external stakeholders.
• Coordinate and administer training courses and events.
• Maintain training systems, including the Training Planner.
• Schedule events and liaise with Operational Training Officers and trainers.
• Complete administrative tasks to ensure events are delivered smoothly.
• Raise purchase orders for training courses and related costs.
• Liaise with catering providers to arrange refreshments for training sessions.

Skills

Organisational skills

Communication skills

Problem solving

Self-motivation

Tools

Microsoft Office

Excel

SharePoint

Job description

WorkingHours: 17.5hours per week (flexible)

Pay: £31,022 (pro-rata)

Location: Witham Fire Station

Contract: Permanent

Closing date: Sunday 6th September ’26

An exciting opportunity has arisen for an Operational training support advisorto join the Operational Training Department at Witham Fire Station.

This teamis responsible forthe planning and organisation of operational trainingacross the Service

The Role

This is a varied and fast-paced role whereyou’llplay a key part in supporting the smooth planning and delivery of training.You’llbe at the centre of coordination – organising courses, managing bookings, and ensuring everything runs efficiently.

You’llneed to be comfortable working both independently and as part of a busyteam, with a proactive and flexible approach.

Key Responsibilities

• Provide excellent customer service to internal and external stakeholders
• Co-ordinate and administer training courses and events
• Maintain training systems, including the Training Planner
• Schedule events and liaise with Operational Training Officers and trainers
• Complete administrative tasks to ensure events are delivered smoothly
• Raise purchase orders for training courses and related costs
• Liaise with catering providers to arrange refreshments for training sessions

About You

We’relooking for someone who is:

• Highly organised with strong attention to detail
• A confident communicator with good problem-solving skills
• Self-motivated and able to manage their workload effectively
• Experienced in administration, ideally in a training or events environment

You should also have:

• Good working knowledge of Microsoft Office, particularly Excel and SharePoint
• Experience booking and planning events or training (desirable)
• Willingness to learn new in-house systems, including finance processes

What we offer

• Flexible working hours (15 hours per week)
• A supportive and collaborative team environment
• The opportunity to contribute to essential operational training within the fire service

Ifyou’reorganised, adaptable, and enjoy coordinating events in a busy environment,we’dlove to hear from you.

Our Culture and Benefits

Here at Essex County Fire and Rescue Service we are committed to prioritising and promoting the wellbeing of our employees.

You can find out more about our benefits at https://www.essex-fire.gov.uk/recruitment/benefits

Important Information for Firefighter Pension Scheme Pensioners

If you are currently in receipt of a pension from the Firefighter Pension Scheme, please note that taking up this role may affect your pension. Under pension abatement rules, if your earnings in this role, when combined with your pension, exceed your pre-retirement salary (adjusted for inflation), your pension may be reduced.

For further guidance, please contact our Pensions team on 01376 576799 or email [e-mail]

Safeguarding

Essex Police, Fire and Crime Commissioner Fire and Rescue Authority is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees and volunteers to share this commitment.

It is our policy to require all applicants for employment todiscloseif you are currently being investigated by any regulatory body or have any decisions or sanctions pending or in progress in respect of your suitability to work for the Service.

You agree to inform the Service within 24 hours if you aresubsequentlyinvestigated by any agency or organisation in relation to concerns about your behaviour towards children, youngpeopleor vulnerable adults.

The information you provide will be treated as strictly confidential and will be considered only in relation to the appointment for which you are applying.

This role will be subject to a Disclosure and Barring Service (DBS) check.

Disability Confident

We are an equal opportunity, Disability Confident, employer who welcomes applications from all backgrounds. We value diversity and are committed to creating a workplace where everyone is treated with dignity and respect. Applications are considered solely on merit.

Should you wish to discuss support, or access further information, from one of these groups, please [e-mail] You are also able to raise any queries or requests for support, including any adjustments you may require, at any stage of the process by email to [e-mail] You can find out more about Essex County Fire & Rescue Service via www.essex-fire.gov.uk and about our vacancies and application processes via www.essex-fire.gov.uk/join-essex-fire