Operational Readiness Project Coordinator - Contract

Linklaters; London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading global law firm in London seeks an experienced Project Coordinator to support the Operational Readiness workstream for their HQ relocation. This role involves managing complex project plans, coordinating with various teams, and ensuring successful delivery of the relocation activities in an agile work environment. Applicants should have substantial project management experience and strong stakeholder engagement skills.

Benefits

Agile working environment

Professional development opportunities

Qualifications

• 3-5 years of experience managing teams and complex projects.
• Experience delivering projects with multiple stakeholders.
• Practical understanding of project coordination and mobilisation.

Responsibilities

• Produce and maintain the OR migration plan.
• Liaise with workstreams for their requirements.
• Coordinate plans between sub streams and support WSL.

Skills

Project management

Team coordination

Stakeholder engagement

Risk management

Job description

We are looking for an experienced project coordinator to support the Operational Readiness (OR) workstream, a key part of the Ropemaker Programme to move our London HQ to a new, modern workplace designed for hybrid working.

As the project coordinator, you will play a vital role in ensuring the success of one of the largest programmes for the firm. You will be responsible for supporting with the relocation of the business to the new headquarters and for supporting the activities of the workstreams involved. Amongst your responsibilities, you will:

• Produce and maintain the single detailed plan for OR and the migration from Silk Street into Ropemaker.
• Liaise with all workstreams, Operations and Tech Ops for their requirements to the OR plan, supporting the sub workstreams in developing and reviewing their individual plans - Service Readiness and Building Readiness activities.
• Ensuring co-ordination of plans between sub streams including visibility to ensure alignment and handover.
• Support the Workstream leader (WSL) in ensuring successful running of key workstream meetings including logistics planning, maintaining and update plans and activity logs to ensure coordination amongst the workstream’s sub-streams and driving towards delivery.
• Support WSL through maintaining and updating risk documentation, liaising with WSL and other team members to assign actions and interventions to actively manage those risks.
• Working closely with OR WSL to manage costs and contingency for the workstream, coordinating with central programme PMO and ensuring timely execution of finance and cost management activities.
• Collate fortnightly reporting including gathering content from contributors and agreeing key outputs with WSL (i.e. overall status, issue reporting).
• Secretariat for any governance bodies within OR – planning agendas, ensuring minutes and actions (with due dates) are captured. Follow up to track status of actions, recording when actions are completed and escalate any issues to the WSL in good time
• Assist with establishing and then lead the management of a change process to ensure any changes to scope, budget, programme etc are fully considered and presented at the appropriate level of governance for decision

Your experience

• 3-5 years of experience of successfully managing teams, and complex project management and coordination.
• Experience of delivering and managing projects with multiple stakeholders and workstreams – coordinating and development of plans.
• Practical understanding of all aspects of project coordination to assist with the mobilisation of a new HQ building and all of the necessary services including but not limited to move and migration planning, installation of direct purchased FF&E, snagging, services mobilisation and transition, facilities mobilisation, business continuity support, licensing and planning.
• Experience of rigorous governance management, reporting, project planning and budget management.

Your part in the team

• You will part of the Operational Readiness team
• You will be working within the programme team context, including with other workstream leads, the programme team and other experts within our business organisation.
• You will be expected to work across all levels within the programme team for example, the sub workstreams and the wider PMO team to report and coordinate the OR workstream.

Linklaters engages with a third-party provider for the provision of contractor and temporary staff. Therefore, upon acceptance of a temporary role at Linklaters, you will be engaged under a contract for services through our preferred third-party provider. You will not be employed by Linklaters, or have any employment or worker relationship with Linklaters.

Linklaters is a global law firm, with 30 offices in 20 countries worldwide.

We have been named as one of The Times’ Top 50 Employers for Women, recognised by Stonewall as a Top 100 employer for LGBTQ+ inclusion, and by the Social Mobility Employer Index as a Top 20 employer for advancing social mobility.

Linklaters are a people business. Being best in class in the eyes of our clients means that our people must be exceptional.

We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.

Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.

We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.

We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further. We also recognise that women, especially, may hesitate to apply if they feel they may not meet every requirement listed despite being excited by the role. If this sounds like you, we’d really encourage you to apply.

Technical Skills

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.

Application Policy

Applications and CVs (direct or via agency) are only accepted online via the portal.Queries related to this role must be directed to the recruitment team ( [e-mail] ) and not partners, practices or stakeholders.