Operational Planning and Allocation Assistant (Projects)

Transport for Wales; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

A public transport organization in Wales seeks an Operational Planning and Allocation Assistant in Cardiff. The role involves providing administrative support, managing inquiries, and financial reconciliation activities. Strong communication and organizational skills are essential. This is a fixed-term contract role focused on creating a sustainable transport network.

Qualifications

• Experience in writing professional material with appropriate language.
• Ability to work on multiple tasks and prioritise workload appropriately.
• Good knowledge of network geography and experience in the transport sector are preferable.

Responsibilities

• Provide day-to-day administrative support to the Operational Planning Project team.
• Act as first point of contact for any enquiries.
• Manage room bookings and departmental mailboxes.
• Financial reconciliation activities, including purchase orders and invoice validation.

Skills

Excellent communications skills

Excellent interpersonal skills

Analytical and problem-solving skills

Attention to detail

Organisational skills

Ability to manage multiple tasks

Job description

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Operational Planning and Allocation Assistant (Projects), Cardiff

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Client:

Transport for Wales

Location:

Cardiff, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

206e53de84a6

Job Views:

6

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Please note: this is a 15 month fixed-term contract opportunity

At Transport for Wales we value diversity. It makes us stronger, helps us understand our customers better, make better decisions and be more innovative. Everyone’s different and has their own perspective so we’re building a diverse team that mirrors the communities we serve. Through this we’re determined to be one of Wales' leading inclusive employers. We’re creating an inclusive transport network that everyone in Wales can be proud of.

Who we are

At Transport for Wales, we’re on a mission to transform transport in Wales and make it fit for the future, whether that’s rail, bus, walking or cycling. We want to inspire a nation to change the way it travels, so that we all travel more sustainably and help to combat the climate emergency we’re all facing.

We’re an open and inclusive place to work, where everyone is welcome and our people are supported to reach their full potential. We want to create an environment where our people can grow and succeed. This is key to enabling us to deliver on the promises we’ve made to the people of Wales to build a sustainable transport network that meets their needs.

Role responsibilities

As the Operational Planning and Allocation Assistant, you will provide administrative and logistical support the performance and planning project manager. Supporting the planning and implementation of all relevant projects.

Responsibilities will include but not be limited to:

• Providing day-to-day administrative support to the Operational Planning Project team.
• Act as first ‘point of contact’ for any enquiries, requests, or opportunities.
• Managing room bookings / stationery orders / department mailboxes.
• Ensure that procedural timescales are always adhered to.
• Financial reconciliation activities, including purchase orders, requisitions, and invoice validation.
• Produce and manage project support materials such as action trackers, risk registers, meeting minutes / notes, and briefing documents
• Maintain a robust and accurate filing system (both electronic and physical) to manage archive and reference material
• Maintain a positive working relationship with key stakeholders (internal and external), always representing the interests of Transport for Wales in a positive and professional manner
• A good knowledge of network geography and experience of the transport sector are preferable

Who we’re looking for

• Excellent communications skills, both verbal and written.
• Excellent interpersonal skills.
• Excellent analytical and problem-solving skills.
• Experience in writing professional material, with appropriate language and presentation.
• Attention to detail and organisation skills.
• Ability to work on multiple tasks and prioritise workload appropriately.
• Experience in creating plans and tracking through to completion

Welsh Language Skills

The ability to speak/write Welsh would make a great addition to your application, but it is not essential for this role.

Transport for Wales supports and promotes the use of the Welsh Language by employees and will encourage them to develop, improve and maintain their Welsh Language skills. We fully support our people who want to improve their Welsh language skills, and personal development for Welsh Language skills are offered in a variety of ways such as online learning, classroom courses and funding attendance at local community courses.