Operational Manager - Pharmacy Procurement

University College London Hospital; London; On-site; GBP 50,000 - 65,000; Full time

Job summary

University College London Hospital is seeking an Operational Manager for Pharmacy Procurement. This pivotal role oversees efficient procurement processes, aiming to deliver high-quality service while managing a substantial budget. The ideal candidate will possess excellent leadership skills and a strong understanding of procurement strategies, complemented by a commitment to patient care and sustainability. Join one of the top NHS trusts in England, recognized for its outstanding staff satisfaction.

Benefits

Flexible working options

On-site accommodation

Interest free season ticket loan

Access to staff discount platform

Cycle to work scheme

Qualifications

• Registered Technician or Pharmacist with GHPC.
• Post qualification experience in NHS sector preferred.
• Ability to influence senior multidisciplinary staff.

Responsibilities

• Lead the strategic development of pharmacy medicines procurement.
• Manage the Pharmacy Purchasing Office with orders around £210 million per year.
• Build and maintain strategic relationships with stakeholders.

Skills

Leadership

Procurement strategy development

Stakeholder engagement

Quality Assurance

Budget control

Education

Registered Technician or Pharmacist with GHPC

Job description

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Job overview

Operational Manager - Pharmacy Procurement 8A 37.5 hours per week

We are seeking an experienced and motivated Pharmacy technician or Pharmacist to lead our Pharmacy Procurement team. The ideal candidate will be forward-thinking, with a strong commitment to delivering exceptional service to our customers and, ultimately, our patients.

Main duties of the job

UCLH operates an offsite pharmacy warehouse, which holds a wholesaler license with the MHRA and is licensed by the Home Office to supply controlled drugs. The unit manages an annual expenditure of over £210 million. The successful candidate will be responsible for overseeing the efficient procurement of medicines.

Working for our organisation

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

National Hospital for Neurology and Neurosurgery

Royal National ENT and Eastman Dental Hospitals

University College Hospital Grafton Way Building

Royal London Hospital for Integrated Medicine

University College Hospital Macmillan Cancer Centre

The Hospital for Tropical Diseases

University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

Detailed job description and main responsibilities

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

In addition to providing medicines to all areas of UCLH, the service extends to multiple external customers, including other local NHS trusts. The post-holder will also assist the Director of Pharmacy Operations in maintaining and developing pharmacy services across the Trust as part of a strategic working group.
• Lead the strategic development of pharmacy medicines procurement at the trust and external customers (where relevant) to meet local, regional, and nationally agreed requirements and priorities.
• To develop and coordinate procurement strategy to ensure efficient and cost-effective procurement of medicines which are of acceptable quality, available when needed and represent the best possible value for money.
• Delivery of an effective, efficient, and high-quality medicines procurement in line with all professional and regulatory standards, for UCLH NHS Foundation Trust and other relevant customers.
• Build and maintain proactive strategic relationships with all stakeholders including suppliers, other appropriate NHS providers, commissioner colleagues and other NHS bodies such as NHS Improvement.
• Train and develop the team to deliver an expert, high quality, effective stakeholder-focused service to all areas of responsibility.
• Ensuring the trust is exposed to minimum clinical risk by purchasing from reputable suppliers and that unlicensed products are identified for the Quality Assurance team.
• Managing the Pharmacy Purchasing Office which generates orders and approves invoices worth around 210 million pounds per year.
• Minimising the out of stocks and thereby support the KPI of 98% service level. Failure to achieve a high standard of performance may lead to delays in patient treatment with subsequent morbidity or even mortality.
• Managing the daily continuity of supply of drugs and or suggesting suitable alternatives if no stocks are available. Responding urgently to concerns over the stocking of critical medicines to prevent patient morbidity and or mortality.
• To ensure all suppliers and customers are validated as per MHRA requirements.

The position will be based at the Pharmacy Business and Distribution Centre at Brewery Road, N7 9NH, with occasional travel or visits to other UCLH sites.

Come and be a part of the best NHS trust in England to work for, according to our staff*

* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England - for the third year in a row.

UCLH recognises the benefits of flexible working for staff - To find out more, visit: Flexible working.

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?

Person specification

Knowledge and Qualifications

Essential criteria

• Registered Technician or Pharmacist with GHPC
• Knowledge of finance systems and budget control processes

Desirable criteria

• Demonstrable post qualification experience in the NHS sector - preferably in a Pharmacy Procurement role Knowledge of finance systems and budget control processes

Experience

Essential criteria

• Implementation of strategies aimed at meeting Trust and pharmacy priorities.
• Ability to influence senior pharmacy, nursing, medical, and other multidisciplinary staff.

Personal and People Development

Essential criteria

• Demonstrates ability to work and lead a multi-disciplinary team.

Skills and Abilities

Essential criteria

• Demonstrates a whole-system patient-focussed approach.

At UCLH, we have a real 'One Team' ethos, and our values - safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.

UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.

We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.

Additionally, UCLH Arts and Heritage's staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.

We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.

We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.

This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.

Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.

Please note that if you are at present in a training position on the 2016 new junior doctor's contract and are applying for a Trust doctor role your salary will not be pay protected.

You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.

Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.

The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.

Employer certification / accreditation badges

Applicant requirements

You must have appropriate UK professional registration.

Documents to download

• Job Description (PDF, 920.2KB)
• Functional Requirements (PDF, 262.3KB)
• UCLH Values (PDF, 860.9KB)