Onboarding, Security Vetting & PMO Coordinator

Synergize Consulting; Crawley; On-site; GBP 28,000 - 42,000; Full time

Job summary

Synergize Consulting in Crawley is seeking an organised Onboarding, Security Vetting & PMO Coordinator. This role combines onboarding, screening coordination and PMO support with two days per week onsite in Crawley.

You will manage end-to-end contractor onboarding, BPSS/UK vetting, and provide governance and reporting to client projects, working with recruitment, payroll and security teams. Strong admin and MS Office skills are essential.

Qualifications

• Previous experience in security vetting, onboarding, compliance, PMO or project coordination.
• Practical knowledge of BPSS screening and UK national security vetting processes.
• Experience supporting SC or DV clearance applications would be valuable.
• Strong administration, planning and organisational skills.
• Experience maintaining project plans, trackers, actions, risks and management reports.
• Excellent attention to detail and ability to manage multiple cases.
• Confident communication with candidates, employees, clients and stakeholders.
• Strong IT skills with MS Office applications.

Responsibilities

• Coordinate end-to-end onboarding of contractors, associates and permanent employees.
• Collect and validate right-to-work docs, identification, history, references and qualifications.
• Act as central contact for new starters with regular progress updates.
• Coordinate contracts, client documents, inductions, system access and equipment.
• Work with recruitment, payroll, client delivery and external vetting teams.
• Maintain onboarding trackers and resolve delays or missing information.
• Deliver a professional onboarding experience from offer to deployment.
• Initiate and monitor BPSS checks and UK vetting applications.
• Liaise with candidates, client security teams and stakeholders.
• Monitor clearance expiry dates, actions and changes in circumstances.
• Maintain audit-ready vetting records and comply with GDPR.
• Support audits and improve vetting procedures and documentation.
• Maintain mobilisation plans, trackers and RAID logs.
• Track milestones, dependencies, risks and actions.
• Prepare management information and client status reports.
• Coordinate meetings, agendas and minutes; follow up actions.
• Support resource planning and timesheet reporting.
• Ensure up-to-date programme information and identify delays or risks.

Skills

Administration

Planning

Organisational skills

Communication skills

Attention to detail

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Synergize Consulting is an established professional services and resource solutions business supporting leading organisations across the UK public sector, defence, national security, technology and engineering markets.

We provide specialist resource augmentation and outcome-based services, with particular expertise in mobilising and managing security-cleared professionals working on sensitive, business-critical programmes.

We are now looking for an organised and proactive Onboarding, Security Vetting & PMO Coordinator to join our team in Crawley. 2 days per week onsite.

The role

This is a varied position combining responsibility for candidate and contractor onboarding, security vetting coordination and PMO support.

You will help ensure that new starters are mobilised efficiently, all screening and security requirements are completed correctly, and our client programmes are supported by accurate reporting, governance and administration.

The role would suit someone with experience in security vetting, compliance, onboarding or project coordination who enjoys taking ownership, working with different stakeholders and keeping complex processes moving.

Key responsibilities

Onboarding and mobilisation

• Coordinate the end-to-end onboarding of contractors, associates and permanent employees.
• Collect and validate right-to-work documentation, identification, employment history, references, qualifications and other required information.
• Act as a central point of contact for new starters, providing clear guidance and regular progress updates.
• Coordinate contracts, client documentation, inductions, system access and equipment requirements.
• Work closely with recruitment, account management, payroll, client delivery and external vetting teams.
• Maintain onboarding trackers and proactively resolve delays or missing information.
• Deliver a professional and supportive onboarding experience from offer acceptance through to deployment.

Security vetting and compliance

• Initiate, coordinate and monitor BPSS checks and UK national security vetting applications required.
• Liaise with candidates, client security teams and other relevant stakeholders.
• Monitor clearance expiry dates, outstanding actions and changes in personal circumstances.
• Maintain complete, accurate and audit-ready vetting and compliance records.
• Handle personal and security-sensitive information with discretion and in accordance with UK GDPR and company policies.
• Support internal and client compliance reviews and audits.
• Help maintain and improve vetting procedures, guidance and process documentation.

PMO and programme support

• Maintain mobilisation plans, delivery trackers, action logs and RAID logs.
• Track key milestones, dependencies, risks and outstanding actions.
• Produce regular management information and client status reports.
• Coordinate meetings, prepare agendas, take minutes and follow up agreed actions.
• Support resource planning, timesheet reporting and other programme controls.
• Ensure project and programme information is accurate, current and clearly presented.
• Identify potential delays or risks and escalation them promptly.
• Support continuous improvement across onboarding, vetting and programme administration.

What we are looking for

• Previous experience in security vetting, onboarding, compliance, PMO or project coordination.
• Practical knowledge of BPSS screening and UK national security vetting processes.
• Experience supporting SC or DV clearance applications would be particularly valuable.
• Strong administration, planning and organisational skills.
• Experience maintaining project plans, trackers, actions, risks and management reports.
• Excellent attention to detail and the ability to manage several cases and priorities simultaneously.
• Confident communication skills and the ability to work effectively with candidates, employees, clients and senior stakeholders.
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint and Outlook.