Onboarding Coordinator-Contract

GeoStabilization International; City of Westminster; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

An established industry player in geohazard mitigation is seeking a Contract Onboarding Coordinator to enhance their onboarding processes. This role offers a unique opportunity to manage the onboarding journey for new hires across multiple businesses. You'll work closely with various stakeholders to ensure a seamless transition into the organization. If you thrive in a fast-paced, detail-oriented environment and have a passion for supporting new team members, this position is perfect for you. Join a dedicated team that values innovation and client-focused solutions, and take your career to the next level.

Qualifications

• 1-2 years of experience in TA or HR coordination roles.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage the onboarding process for new hires.
• Coordinate pre-boarding and orientation activities.

Skills

Organizational Skills

Communication Skills

Task Management

Attention to Detail

Problem-Solving

Education

Bachelor's Degree

Tools

SmartSheets

iCIMS ATS

Microsoft Office

Job description

Overview

Who is GeoStabilization International?

GeoStabilization International (GSI) develops and installs innovative solutions that protect people and infrastructure from the dangers of geohazards. We specialize in emergency landslide repairs, rockfall mitigation, and grouting, using cutting edge design/build and design/build/warranty contracting. GSI is the leading geohazard mitigation and bridge rehabilitation firm operating throughout the United States, Canada, and Australasia. Our expertise, proprietary tools, and worldwide partnerships allow us to repair virtually any slope stability or foundation problem in any geologic setting.

Our Culture

At GSI, our culture is about being nimble but strong, fast-paced while team oriented, innovative, data-driven, and most importantly, client-focused. Our work is best suited for individuals who are driven to succeed, make well-informed decisions, act courageously, remain resilient when challenges arise and always strive to deliver on our commitments. Everyone working at GSI is a representation of pride, integrity, hard work, skill and overcoming challenges. GSI’s team includes some of the brightest and most dedicated professionals in the geohazard mitigation industry. We are an ever-evolving group of dedicated, hardworking individuals who aren’t afraid of going the extra mile to get the job done.

Job Summary:

This is a W-2 contract role with a 4-6 month duration, with the possibility for extension or full time employment.

Reporting to the Talent Acquisition Manager, the Contract Onboarding Coordinator is a critical part of the Talent Acquisition team, managing the pre-boarding and onboarding processes of the organization for every hire that comes into the organization, across three different businesses, union and non-union, hourly and professional. This is done with a variety of tools (primarily SmartSheets; the HireRight background check portal; and the iCIMS ATS.)

The Onboarding Coordinator is the primary owner, operator and ‘helpdesk’ of the process of welcoming new team members into GSI, including coordinating pre-boarding, orientation, training, and other activities to ensure that new hires have a positive and productive start.

Responsibilities

Essential Functions for this role:

• Manage the onboarding process as documented, ensuring each new hire goes through the process appropriate for their company and job type.
• Manage all new hire, manager and HR team communications and follow-up.
• Develop, implement and execute onboarding in collaboration with critical stakeholders from the business and HR.
• Coordinate new hire onboarding tasks in required systems.
• Maintain accurate and up-to-date records of new hires and onboarding activities.
• Ensure compliance with company policies which include but are not limited to running background checks and pre-employment drug screens.
• Collaborate with other departments to ensure new hires have the resources and support they need to be successful in their roles.
• Continuously improve the onboarding process to ensure it is efficient and effective for new hires and the company.
• Support P&T staff with ongoing projects as assigned by their manager.
• Attend critical meetings and participate where beneficial to the success of the team or process.

Qualifications

Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Ingrained sense of organization and attention to details.
• A track record of proactive, successful management of dozens of tasks and milestones simultaneously.
• Demonstrated ability to communicate effectively with candidates, recruiters, hiring managers, and vendors to keep each process flowing to completion.
• Understanding of when and how to escalate risks or challenges that need to be addressed in other parts of the organization.
• Ability to assess priorities and act according to level of importance.
• Ability to use, track and message confidential information within the legal compliance frameworks.
• Experience with SmartSheets, applicant tracking systems and Microsoft Office tools.
• Experience with relationships and interactions with drug testing, background check or similar vendors.
• History of finding and eliminating opportunities for error through collaborative process improvement.

Qualifications:

• Bachelor's degree preferred; substantive work experience may be substituted.
• Minimum of 1-2 years of experience in TA or HR coordination roles in a high-volume hiring environment (10-40 hires per month.)

Key Performance Indicators

• All new hire onboarding begins within 24 hours of recruiting process completion.
• All pre-employment drug testing and background checks started within 24 hours of recruiting process completion.
• Ensure that 100% of all new hires attend a new hire orientation within 30 days of start.
• Participation in team meetings, collaborative projects and problem solving.

GeoStabilization International, LLC. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

This role will be in-office on a hybrid schedule. Employees will be expected to work in the Westminster, CO office 3 days per week on Tuesday, Wednesdays, and Thursdays.

The expected base pay range for this position in the Denver, CO area is $23.00-$28.00. Salary ranges are dependent on a variety of factors, including qualifications, experience and geographic location. Range is not inclusive of potential bonus or benefits.