Onboarding Advisor

Balfour Beatty plc; Ipswich; On-site; GBP 25,000 - 32,000; Full time

Job summary

Balfour Beatty plc is seeking a Team Administrator to support the SZC project in Sizewell C, handling onboarding, vetting and compliance to meet client approval processes. You will manage data, coordinate with stakeholders and supervise suitability checks and induction procedures on site.

The role involves liaising with recruitment, People partners and IT to ensure smooth start-ups, maintaining confidentiality, and contributing to a safe, compliant workforce for a major UK infrastructure project.

Qualifications

• Ability to collaboratively work with other teams.
• Ability to work on own initiative as well as part of a team.
• Ability to organise, multi-task and prioritise.
• Experience of office working.
• Excellent organisational skills
• Administration experience
• Experience of using Office 365
• Knowledge of the WIMS system
• Understanding of government level security
• Understanding of competencies and qualification
• Compliance auditing

Responsibilities

• Engage with the relevant stakeholders to ensure an efficient and effective OnBoarding process.
• Collecting and storing workforce data on the WIMS system.
• Complete the onboarding process from start to finish, ensuring key stakeholders are updated each way of the process to ensure workforce labour plans and resourcing plans can be managed.
• Ensuring all staff, workforce and supply chain proposed to join the project have had their competencies assessed and verified in line with the SQEP (Suitably Qualified Experienced Person) procedure and approving individuals for appointment to the project.
• Collating and checking information required for the SZC pre-employment screening and submitting applications via the WIMS system for approval. Monitoring progress through to approval stage.
• Booking employees onto the HPC induction
• Ensuring Drugs & Alcohol testing has taken place for all new hires
• Ensuring pre-placement medical questionnaire and safety critical medicals (where required) have been complete.
• Oversee and manage post requisite requirement set by the client.
• Support the People partner to complete the process for role requisitions and gaining PID for OnBoarding new staff.
• Liaising with recruitment team and supporting with hiring and onboarding of new staff
• Liaising with people partners to help set up new starts with IT and access to the new starter share point.
• Maintain full confidentiality of sensitive business issues

Skills

Collaboration

Initiative

Organisation

Multi-tasking

Office experience

Administrative skills

Office 365

Tools

WIMS system

Job description

About the role

The Team Administrator role will support the SZC team by taking responsibility for the OnBoarding, vetting and compliance on the project to meet client approval processes and the SQEP (suitably qualified experienced person) procedures and monitoring the ongoing compliance for all who have site access.

SZC is ultimately owned by two shareholders, EDF and HMG. The shareholders hold their investment in SZC through NNB Holdings Company (SZC) Limited. Over the course of the current shareholding arrangements the shareholdings of the two shareholders will change.

The shareholders will fund SZC up until Financial Close through equity in line with the approved schedule and budget. SZC’s business is to design, finance, construct, commission, operate, maintain, and eventually decommission the nuclear power plant and related infrastructure (including activities relating to hydrogen, direct air capture and/or desalination) at Sizewell C in Suffolk. The principal objectives of the current development phase of the SZC project are to agree and implement the Capital Raise Plan, including completing an equity and debt raise, agree the core supply chain contracts and obtain the regulatory permits and licences required for the construction phase of the Project (including the core environmental permits and nuclear site licence).

Prior to the government investment decision SZC operated as part of EDF in the Nuclear Development business unit and was staffed by EDF colleagues and independent contractors who are now in the process of transferring to the direct employment of SZC. It is setting itself up as an organisation capable of delivering a new nuclear power plant, from investment case and funding, to construction, commissioning, operations, maintenance and decommissioning.

What you'll be doing

Principal Accountabilities, Activities and Decisions

• To engage with the relevant stakeholders to ensure an efficient and effective OnBoarding process.
• Collecting and storing workforce data on the WIMS system.
• Complete the on-boarding process from start to finish, ensuring key stakeholders are updated each way of the process to ensure workforce labour plans and resourcing plans can be managed.
• Ensuring all staff, workforce and supply chain proposed to join the project have had their competencies assessed and verified in line with the SQEP (Suitably Qualified Experienced Person) procedure and approving individuals for appointment to the project.
• Collating and checking information required for the SZC pre-employment screening and submitting applications via the WIMS system for approval. Monitoring progress through to approval stage.
• Booking employees onto the HPC induction
• Ensuring Drugs & Alcohol testing has taken place for all new hires
• Ensuring pre-placement medical questionnaire and safety critical medicals (where required) have been complete.
• Oversee and manage post requisite requirement set by the client.
• Support the People partner to complete the process for role requisitions and gaining PID for OnBoarding new staff.
• Liaising with recruitment team and supporting with hiring and onboarding of new staff
• Liaising with people partners to help set up new starts with IT and access to the new starter share point.
• Maintain full confidentiality of sensitive business issues

Who we're looking for

Knowledge & Skills

Essential

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

Desirable

• Knowledge of the WIMS system
• Understanding of government level security
• Understanding of competencies and qualification
• Compliance auditing

Why work for us

Day in, day out, our teams deliver some of the UK’s most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail]