Onboarding Advisor

Balfour Beatty plc; Bridgwater; Hybrid; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Smart working—up to 40% remote where角色

25 days annual leave (pro rata)

Maternity/adoption leave (28 weeks)

Paternity leave (4 weeks)

Pension

Share incentive plan

Volunteering leave

Recognition schemes

Job summary

Balfour Beatty plc is seeking an Administrator to support the SZC project team with onboarding, vetting and compliance to meet client requirements and SQEP procedures. You will collect workforce data on the WIMS system, manage end-to-end onboarding, verify competencies, and coordinate with recruitment and People partners to ensure smooth start setups including IT access and safety clearances.

The role demands confidentiality, strong organisational skills and the ability to collaborate across

Qualifications

• Ability to work with other teams
• Work on own initiative
• Strong organisational and prioritisation skills
• Experience in office environment
• Excellent administrative skills
• Proficient in Office 365
• Familiarity with data collection and compliance processes

Responsibilities

• Engage with stakeholders to ensure efficient onboarding
• Collect and store workforce data on WIMS
• Complete onboarding end-to-end with updates to stakeholders
• Verify competencies per SQEP and approve personnel
• Prepare pre-employment screening data and manage approvals via WIMS
• Book employees onto HPC induction
• Ensure Drugs & Alcohol testing for new hires
• Oversee pre-placement medical questionnaire and safety medicals as required
• Support post-client requirements and PID processes
• Coordinate with recruitment and People partners for onboarding
• Set up IT access and new starter SharePoint access
• Maintain confidentiality of sensitive information

Skills

Collaborative work

Initiative

Organisation

Office experience

Administrative skills

Office 365

Multi-tasking

Tools

WIMS system

Job description

About the role

The Team Administrator role will support the SZC team by taking responsibility for the OnBoarding, vetting and compliance on the project to meet client approval processes and the SQEP (suitably qualified experienced person) procedures and monitoring the ongoing compliance for all who have site access.

SZC is ultimately owned by two shareholders, EDF and HMG. The shareholders hold their investment in SZC through NNB Holdings Company (SZC) Limited. Over the course of the current shareholding arrangements the shareholdings of the two shareholders will change.

The shareholders will fund SZC up until Financial Close through equity in line with the approved schedule and budget. SZC’s business is to design, finance, construct, commission, operate, maintain, and eventually decommission the nuclear power plant and related infrastructure (including activities relating to hydrogen, direct air capture and/or desalination) at Sizewell C in Suffolk. The principal objectives of the current development phase of the SZC project are to agree and implement the Capital Raise Plan, including completing an equity and debt raise, agree the core supply chain contracts and obtain the regulatory permits and licences required for the construction phase of the Project (including the core environmental permits and nuclear site licence).

Prior to the government investment decision SZC operated as part of EDF in the Nuclear Development business unit and was staffed by EDF colleagues and independent contractors who are now in the process of transferring to the direct employment of SZC. It is setting itself up as an organisation capable of

delivering a new nuclear power plant, from investment case and funding, to construction, commissioning, operations, maintenance and decommissioning.

What you'll be doing

Principal Accountabilities, Activities and Decisions

• To engage with the relevant stakeholders to ensure an efficient and effective OnBoarding process.
• Collecting and storing workforce data on the WIMS system.
• Complete the on-boarding process from start to finish, ensuring key stakeholders are updated each way of the process to ensure workforce labour plans and resourcing plans can be managed.
• Ensuring all staff, workforce and supply chain proposed to join the project have had their competencies assessed and verified in line with the SQEP (Suitably Qualified Experienced Person) procedure and approving individuals for appointment to the project.
• Collating and checking information required for the SZC pre-employment screening and submitting applications via the WIMS system for approval. Monitoring progress through to approval stage.
• Booking employees onto the HPC induction
• Ensuring Drugs & Alcohol testing has taken place for all new hires
• Ensuring pre-placement medical questionnaire and safety critical medicals (where required) have been complete.
• Oversee and manage post requisite requirement set by the client.
• Support the People partner to complete the process for role requisitions and gaining PID for OnBoarding new staff.
• Liaising with recruitment team and supporting with hiring and onboarding of new staff
• Liaising with people partners to help set up new starts with IT and access to the new starter share point.
• Maintain full confidentiality of sensitive business issues

Who we're looking for

Knowledge & Skills

Essential

• Ability to collaboratively work with other teams
• Ability to work on own initiative as well as part of a team
• Ability to organise, multi-task and prioritise
• Experience of office working
• Excellent organisational skills
• Administration experience
• Experience of using Office 365

Desirable

• Knowledge of the WIMS system
• Understanding of government level security
• Understanding of competencies and qualification
• Compliance auditing

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Major Projects business is delivering some of the UK’s most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities.

From consultancy and design, to all aspects of construction and maintenance. We have the proven expertise to deliver large-scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty, we want everyone to be able to thrive and achieve their full potential, regardless of their identity or background. We’re making great progress through our Value Everyone DEI Action Plan, but we know we’ve got more to do. Find out more about our values and DEI initiatives.

As a Disability Confident Employer, we ensure that a fair and proportionate number of disabled applicants that meet the minimum criteria for this role will be offered an interview.

We are committed to our processes being barrier-free and will support adjustments at any stage of the recruitment process. Please let the recruiter for this role know if you require any adjustments.

We’re looking to continually improve our recruitment process, so if you have any feedback, please share this with us via [e-mail]