Officer Administrator (Part-Time Opportunity)

Macklin Group; Belfast City District; On-site; GBP 17,000 - 22,000; Part time

Benefits offered by this job

Paid induction

Training opportunities

Career development

Free parking

Employee Assistance Programme

Discounted rates

Job summary

Macklin Care Homes in Belfast is seeking an Office Administrator for a part-time role, 25 hours per week, Monday to Friday, 9am–2pm. You will support the home with receptionist and administrative tasks to ensure smooth daily operations.

The successful candidate will have proven admin experience, excellent communication, and strong Microsoft Office skills, with a focus on payroll, invoicing, and HR support within a care home environment. Training provided and a friendly team awaits.

Qualifications

• Proven experience in an administrative role.
• Strong organisational and time‑management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and take initiative.
• Attention to detail and accuracy.
• Experience handling confidential information professionally.

Responsibilities

• Carry out receptionist and administrative duties to support the home.
• Support payroll information updates and time/attendance records.
• Process cash/cheque payments and manage petty cash.
• Create purchase orders and invoices for third‑party services.
• Assist rota planning and liaise with agencies for cover.
• Record absences and manage medical certificates for HR.

Skills

Admin experience

Organisational skills

Time management

Verbal communication

Written communication

Microsoft Office

Confidential information handling

Tools

Microsoft Office Suite

Payroll systems

Job description

At Macklin Care Homes, you will work as part of an award-winning team valued for your contributions, with opportunities for career development and a friendly, rewarding working environment. If you are a compassionate person who cares with heart, we would love to hear from you. Our residents are at the heart of our homes; we are inspired not only by their stories and experiences of years gone by but also by knowing we are making a real difference in their lives.

Arlington Care Home, based in Belfast, is recruiting for an experienced Office Administrator on a part-time permanent basis.

The successful candidate will be required to work 25 hours per week, over 5 days (morning working pattern), 9 am to 2 pm.

About The Role

Office Responsibilities:

• To carry out receptionist & administrative duties to support the effective and efficient running of the home.
• Other general administration tasks as and when they arise to ensure the smooth running of the home.

Finance Responsibilities:

• Assist in providing payroll information by ensuring timely and accurate updates to the time and attendance system.
• Collation of cash and cheque payments for lodging in the relevant bank accounts.
• Managing petty cash and resident funds, ensuring up-to-date records and regular reconciliation.
• Creation of Purchase Orders to be forwarded to the Finance team.
• Creation of invoices for third‑party services, including hairdressing, podiatry, etc.

HR Responsibilities:

• Supporting the management team in securing cover for rota, liaising with agencies, and maintaining contact with bank staff.
• Taking notes at formal meetings, as and when required.
• Recording all absence details in the time and attendance system, including sickness, annual leave, and maternity/paternity.
• Receiving all relevant medical certificates and forwarding them to the HR team as appropriate.
• Other general administration tasks as and when they arise to ensure the smooth running of the Care Home.

Company Benefits:

To reward the demanding work of our fantastic colleagues, we offer an excellent benefits package as follows:

• Collaborating with an award-winning team with family values.
• A comprehensive paid induction programme.
• A wide variety of training is provided.
• Career development opportunities.
• Flexibility of shifts.
• Employee Assistance Programme.
• Discounted rates at Malone Hotel, Belfast.
• Health and wellbeing initiatives, including team‑building initiatives.
• Free car parking and uniform*
• Incentives for employee referrals*

*T&Cs will apply.

We do not offer sponsorship for this role - if you require sponsorship, your application will be automatically declined. Please consider this carefully before applying.

Interviews may take place before the job advertisement closes, as and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly.

In addition, we also reserve the right to enhance the criteria at the shortlisting stage.

An Enhanced Access NI Check will be required for this post. If successful, please be aware that we do have a policy on the recruitment of ex‑offenders. As per the Access NI Code of Practice, Macklin Care Homes also has a policy on the secure handling, use, storage, and retention of disclosure information. Copies of these documents, along with the Access NI Code of Practice, are available upon request by contacting the HR Department.

It is Macklin Care Homes' Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer.

We are committed to building a diverse and inclusive team that reflects the communities we serve.

Macklin Care Homes is an Equal Opportunities Employer.

Required Criteria

• Proven experience in an administrative role or similar position.
• Strong organisational and time‑management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Ability to work independently and take initiative.
• High attention to detail and accuracy.
• Problem‑solving skills and ability to handle multiple tasks simultaneously.
• Experience in handling sensitive or confidential information professionally.

Desired Criteria

• Previous experience in office management or administration within a Care Home environment.
• Familiarity with HR and finance‑related administrative tasks.
• Knowledge of payroll systems and processes.

About The Company

Macklin Care Homes – Caring with Heart for Over 30 Years

For over 30 years, Macklin Care Homes have been dedicated to providing exceptional care. We bring decades of experience, knowledge, and expertise to every individual we support. But we are not just another care home—we are family‑first. Everyone who comes through our doors—residents, staff, relatives, and suppliers—is treated as part of one big caring community.

We proudly operate six care homes across Northern Ireland:

• Arlington, Our Lady's, and Parkmanor Oaks – Belfast

• Milesian Manor – Magherafelt

• Ratheane – Coleraine

• Leabank – Ballycastle

Our vision is to make a genuine, positive impact on the lives of people in our local communities. We strive to be the trusted care provider that families choose with confidence. Through dedication, passion, and commitment, we care with heart—creating an environment where people feel safe, loved, and respected.

At Macklin Care Homes, we aim to be the preferred choice in the community—where families know their loved ones are in the best hands.

Company Culture

Make a Real Difference – Join Macklin Care Homes

Do you want to make a genuine difference in the lives of others? At Macklin Care Homes, we are always looking for passionate, caring individuals to join our team—and in return, we will help bring out the very best in you.

As part of our award‑winning team, you will be valued for your contribution and supported with opportunities for career development, all within a friendly and rewarding working environment.

Our residents are at the heart of everything we do. We are inspired by their stories, their experiences, and the knowledge that our care truly makes a difference in their lives.

Guided by a strong set of core values, we cultivate a culture of respect, dedication, and compassion. These values ensure that residents and their families remain at the centre of all our efforts.

We are proud of the positive, caring culture we live by every day. If you are compassionate, committed, and care with heart, we would love to hear from you. Join us, and be part of a team that truly makes a difference.

For all recruitment-related enquiries, please contact our Recruitment Team at: [e-mail]

Company Benefits

A Family-Run Organisation That Cares with Heart

As a family-run organisation, we live and breathe our core values: treating people really well, trust, dedication, and continuous development. When you join Macklin Care Homes, you don’t just become part of a team—you become part of our family.

Caring with heart is at the centre of everything we do, for both our residents and our team members. It’s this commitment to compassion, respect, and support that makes our homes a truly special place to live and work.

Vacation, Paid time off, Retirement plan and/or pension, Employee development programs, Free parking, Referral bonus, Competitive salary, Long service recognition, Free parking or Discounted parking , Employee Assistance Scheme, Work With Charities, Social Opportunities, Employee of the Month, Employee Recognition Scheme, Culture of recognition, Progression opportunities, Staff celebration events

Salary

£14.63 per hour