Officer

EU Jobs Alert; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

European Bank for Reconstruction and Development (EBRD) in London seeks an Officer to provide secretarial and administrative support within the Office of the General Counsel. You will produce and file legal documents, coordinate external engagements, and manage travel and meetings with a focus on accuracy and confidentiality.

Ideal candidates have significant secretarial experience, fluent English, strong organisational skills, and a proactive, detail-oriented mindset capable of handling

Qualifications

• Significant secretarial and administrative experience, preferably in a legal setting.
• Fluent English with excellent written and oral communication.
• Good organisational skills and a proactive attitude to work.
• Ability to multi-task while maintaining accuracy under pressure.

Responsibilities

• Produce and complete legal documentation and forms (contracts, authorisations, certificates, proxies).
• File and archive legal docs in hard copy and electronic systems (Livelink, Prescient).
• Liaise with internal and external clients on legal matters and due diligence.
• Process engagements with outside counsel and arrange invoicing.
• Prepare management reports using updated knowledge management templates.
• Arrange travel, meetings and conference calls; support Board/committee prep.

Skills

Communication skills

Organizational skills

Attention to detail

Team player

Discretion

Proactive attitude

Multitasking

Education

Secondary/High School Education

Legal secretarial qualification

Tools

Microsoft Office 365

SAP

Document automation software

Typing 55 wpm

Job description

Purpose of JobThe Officer is responsible for providing secretarial and administrative support in OGCAccountabilities & Responsibilities- Producing and completing legal documentation and forms (such as execution versions of contracts, signing announcements and confirmations, corporate authorisations, including certificates, shareholder proxies and powers of attorney, and first drafts of standard agreements (e.g. indemnity agreements)- Filing and archiving of legal documentation in various hard copy and electronic systems using Livelink and Prescient- Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities- Processing outside counsel and consultancy engagements in accordance with all relevant procedures and approval processes, preparing engagement/consultancy contracts and arranging invoicing- Updating legal knowledge management databases to ensure correct templates and data is used for management reports-...Excerpt shown; read the full notice on the official page. The structured breakdown below covers the key facts.## Key responsibilitiesAccording to the vacancy notice, the role centres on the following duties:* Producing and completing legal documentation and forms (execution versions of contracts, signing announcements, corporate authorisations, certificates, shareholder proxies, powers of attorney, standard agreements)* Filing and archiving of legal documentation in hard copy and electronic systems using Livelink and Prescient* Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities* Processing outside counsel and consultancy engagements, preparing engagement/consultancy contracts and arranging invoicing* Updating legal knowledge management databases to ensure correct templates and data for management reports* Managing correspondence* Assisting with internal reporting* Arranging travel, itineraries, visas and processing travel expenses## Are you eligible?Check these requirements from the notice before investing time in an application:* Education: Secondary/High School Education* Experience: Significant secretarial and administrative experience, preferably working as a legal secretary in a law firm or in-house legal department* Languages: English (fluent), Russian, German, French, Turkish or Ara... (useful...)* Key skills: Fluent English with excellent written and oral communication skills, Good organisational skills, Proactive and flexible attitude to work, Ability to use initiative to undertake tasks and projects without guidance, Good communications skills including pleasant and efficient telephone manner, Attention to detail and eye for accuracy, Ability to cope well under pressure, Ability to build effective working relationships with clients and colleagues in a multicultural environment, Conscientious, reliable and flexible with professional and helpful attitude, Strong team player## Contract and working arrangementsContract duration: Regular.Hiring unit: Office of the General Counsel.## Position overviewThis is the official EU Careers listing for **Officer** at EBRD based in London.Requisition ID 37072Office Country United KingdomOffice City LondonDivision Office of the General CounselFull-Time/Part-TimeFull TimeContract Type RegularContract LengthPosting End Date 20/09/2026Purpose of JobThe Officer is responsible for providing secretarial and administrative support in OGCAccountabilities & Responsibilities- Producing and completing legal documentation and forms (such as execution versions of contracts, signing announcements and confirmations, corporate authorisations, including certificates, shareholder proxies and powers of attorney, and first drafts of standard agreements (e.g. indemnity agreements)- Filing and archiving of legal documentation in various hard copy and electronic systems using Livelink and Prescient- Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities- Processing outside counsel and consultancy engagements in accordance with all relevant procedures and approval processes, preparing engagement/consultancy contracts and arranging invoicing- Updating legal knowledge management databases to ensure correct templates and data is used for management reports- Managing correspondence as required- Assisting with internal reporting- Arranging travel, itineraries, visas and process travel expenses in compliance with Bank’s policies and procedures- Provide support during absences of other OTE staff- Arranging internal events, meetings and conference calls and receiving visitors- Assisting with the arrangement of external events- Preparing and organising documents for management committee meetings and Board meetings- Preparing and amending power point presentations (external and internal and ensuring appropriate EBRD templates are used)- Performing any other administrative tasks as assignedKnowledge, Skills, Experience & QualificationsAcademic Qualifications- Secondary/High School Education.- A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs is useful but is not essential- Fluent English, with excellent written and oral communication skills- Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) both written and spoken would be useful (but such knowledge of relevant language is essential for RO-based roles)Experience/Knowledge- Significant secretarial and administrative experience, preferably working as a legal secretary in a law firm or in-house legal department- Familiarity with legal terms, jargon and the practise of law (in-house or law firm) is advantageous- Good organisational skills, proactive and flexible attitude to work essential- Ability to use initiative to undertake tasks and projects without guidance- Good communications skills, including pleasant and efficient telephone manner- Attention to detail and eye for accuracy- Ability to cope well under pressure- Ability to build effective working relationships with clients and colleagues in a multicultural environment- Conscientious, reliable and flexible with a professional and helpful attitude- Strong team player, with the ability to work efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts- Ability to multi-task while remaining calm and professional and a capacity for hard work- Excellent interpersonal manner, including tact and diplomacy- Ability to exercise judgment on and deal discretely with confidential/sensitive information and data- Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in handTechnical Skills- Computer literate: Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, One Drive and Teams- Knowledge of SAP, document automation software- At least 55 wpm typing