Officer

European Bank for Reconstruction and Development; Greater London; Hybrid; GBP 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid workplace

Competitive benefits

Job summary

European Bank for Reconstruction and Development (EBRD) is seeking an experienced secretarial/administrative professional to support the Office of the General Counsel. The role involves handling legal documents, filing, coordinating engagements, and assisting with board materials.

The position requires strong English, excellent communication, and the ability to multi-task within a multicultural, international environment.

Qualifications

• Fluent English with excellent written and oral communication skills.
• Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) would be useful
• Significant secretarial and administrative experience, preferably in legal environment
• Good organisational skills and ability to manage multiple tasks under pressure

Responsibilities

• Producing and completing legal documentation and forms
• Filing and archiving of legal documentation
• Liaising with clients on legal matters
• Processing engagements and arranging invoicing
• Preparing and organising documents for management and board meetings
• Arranging travel, visas and expense processing
• Assisting with internal reporting and events

Skills

Microsoft Office 365

SAP

Typing speed 55 wpm

Education

Secondary/High School Education

Legal secretarial qualification (useful)

Tools

Document automation software

Job description

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The Officer is responsible for providing secretarial and administrative support in OGC.

Accountabilities & Responsibilities

• Producing and completing legal documentation and forms (such as execution versions of contracts, signing announcements and confirmations, corporate authorisations, including certificates, shareholder proxies and powers of attorney, and first drafts of standard agreements (e.g. indemnity agreements)
• Filing and archiving of legal documentation in various hard copy and electronic systems using Livelink and Prescient
• Liaising with internal and external clients on legal matters such as legal due diligence and execution modalities
• Processing outside counsel and consultancy engagements in accordance with all relevant procedures and approval processes, preparing engagement/consultancy contracts and arranging invoicing
• Updating legal knowledge management databases to ensure correct templates and data is used for management reports
• Managing correspondence as required
• Assisting with internal reporting
• Arranging travel, itineraries, visas and process travel expenses in compliance with Bank's policies and procedures
• Provide support during absences of other OTE staff
• Arranging internal events, meetings and conference calls and receiving visitors
• Assisting with the arrangement of external events
• Preparing and organising documents for management committee meetings and Board meetings
• Preparing and amending power point presentations (external and internal and ensuring appropriate EBRD templates are used)
• Performing any other administrative tasks as assigned

Knowledge, Skills, Experience & Qualifications

Academic Qualifications

• Secondary/High School Education
• A recognised legal secretarial qualification such as the Legal Secretaries Diploma provided by the Institute of Legal Secretaries and PAs is useful but is not essential
• Fluent English, with excellent written and oral communication skills
• Knowledge of another language (e.g. Russian, German, French, Turkish or Arabic) both written and spoken would be useful (but such knowledge of relevant language is essential for RO-based roles)

Experience/Knowledge

• Significant secretarial and administrative experience, preferably working as a legal secretary in a law firm or in-house legal department
• Familiarity with legal terms, jargon and the practise of law (in-house or law firm) is advantageous
• Good organisational skills, proactive and flexible attitude to work essential
• Ability to use initiative to undertake tasks and projects without guidance
• Good communications skills, including pleasant and efficient telephone manner
• Attention to detail and eye for accuracy
• Ability to cope well under pressure
• Ability to build effective working relationships with clients and colleagues in a multicultural environment
• Conscientious, reliable and flexible with a professional and helpful attitude
• Strong team player, with the ability to work efficiently and to handle simultaneous assignments involving a wide range of bank-wide contacts
• Ability to multi-task while remaining calm and professional and a capacity for hard work
• Excellent interpersonal manner, including tact and diplomacyAbility to exercise judgment on and deal discretely with confidential/sensitive information and data
• Confidence to put self forward for various projects and responsibilities and quickly understand what is required of the task in hand

Technical Skills

• Computer literate: Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, One Drive and Teams
• Knowledge of SAP, document automation software
• At least 55 wpm typing

What is it like to work at the EBRD? / About EBRD

Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

At EBRD, our Values - Inclusiveness, Innovation, Trust, and Responsibility - are at the heart of how we work. We bring these to life through our Workplace Behaviours: listening well and speaking up, collaborating smartly, acting decisively with full commitment, and simplifying to amplify our impact. These principles shape our culture and define our success. We seek individuals who not only share these values but are also committed to embedding them in their daily work, fostering a positive and high-performing environment.

The EBRD environment provides you with:

• Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in.
• A working culture that embraces inclusion and celebrates diversity. Our workforce reflects a broad range of backgrounds, perspectives, and experiences, bringing fresh ideas, energy, and innovation and enhancing our ability to serve our clients, shareholders, and counterparties effectively.
• A hybrid workplace that offers flexibility to teams and individuals; that is based on trust, flexibility and connectedness.
• An environment that places sustainability, equality and digital transformation at the heart of what we do.
• A workplace that prioritises employee wellbeing and provides a comprehensive suite of competitive benefits.

Diversity is one of the Bank's core values which are at the heart of everything it does. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, gender identity, sexual orientation, age, socio-economic background or disability.

Please note, that due to the high volume of applications received, we regret to inform you that we are unable to provide detailed feedback to candidates who have not been shortlisted (for further consideration).