Office & Training Coordinator (Charity, East Belfast)

Honeycomb Jobs Limited; Belfast; On-site; GBP 25,000 - 35,000; Full time

Job summary

A regional charity organization in Belfast is seeking an Office and Training Coordinator to manage and coordinate training services for staff and volunteers. The ideal candidate will have at least 3 years of administrative experience, strong IT skills, and a passion for the charity sector. This role includes stakeholder engagement, training program management, and effective office administration. A comprehensive skill set in organization and communication is essential. Competitive salary offered.

Qualifications

• Minimum 3 years general administrative experience in an office environment.
• Excellent organisation and communication skills.
• Ability to use own initiative and work to tight deadlines.

Responsibilities

• Coordinate training services to staff and volunteers.
• Build relationships with stakeholders for tailored training solutions.
• Produce training materials and manage course applications.

Skills

Training coordinator

Administration

Charity

Office coordinator

Education

GCSEs in English Language and Mathematics or equivalent

Tools

Microsoft Office

Database software

Job description

Honeycomb Jobs is delighted to be working with our charity sector client, to recruit a permanent Office and Training Co-ordinator based in East Belfast.

The Client - Our charity sector client is a regional umbrella organisation for the Children's Sector in Northern Ireland.

The Role

Reporting to the Finance and Office Manager, this pivotal role provides coordination of the training department, along with coordination and administration in their office. Duties will include but will not be limited to:

• Coordinate the provision of organisations high quality training services to external staff and volunteers. Plan, organise and coordinate the Children's Services Training Programme, along with additional bespoke training provision, in conjunction with the Finance & Office Manager through liaising with Funders, the Learning & Development Officer and Associate Trainers.
• Build and maintain strategic stakeholder relationships with a view to offering tailored training solutions.
• Work flexibly as a team member to co-ordinate and respond appropriately and in a timely manner to all training requests and training delivery requirements.
• To liaise with the Learning & Development Officer in the promotion and publication of the organisation\'s training programme.
• In consultation with the Learning & Development Officer, set up a yearly training calendar and advertise the training dates to interested parties through the organisation\'s website, email databases, and social media as required.
• To liaise with the Finance & Office Manager aiding in the Monitoring process quarterly for Funders.
• To produce training materials, course programmes and handouts, etc. for training programmes.
• Administration and processing of course applications.
• Preparing training rooms and arranging catering as required.
• To ensure information on training is accurate and regularly updated.
• Co-ordinate meetings with training customers and perform basic statistical analysis of course evaluations for reporting purposes.
• Carry out stakeholder surveys for the purposes of training needs analysis.
• To maintain an appropriate server filing system.
• To provide administrative support to the Learning & Development Officer.
• To order and maintain adequate stationery to support the training function, along with other office requirements.
• To provide administrative support to other specified projects as and when required.
• Assist in writing applications/bids relating to training contracts/funding opportunities.
• To provide a friendly and effective in person and telephone liaison service for the organisation. Act as the first point of contact for all incoming calls/visitors.
• To assist in the preparation of meeting rooms, arrange catering as required.
• Assist in the production of invoices relating to room bookings and other services procured.
• To provide administrative support to the Chief Executive, Finance & Office Manager and Policy Officer as required.
• To attend staff meetings as required.
• To be available for support, supervision and appraisal as required.
• Attend relevant in-service training as appropriate.

The Person

As the successful candidate you will have the following background and experience:

Essential:

• GCSEs in English Language and Mathematics or equivalent.
• Minimum 3 years general administrative experience in an office environment.
• Experience in the use of office systems.
• Excellent IT skills and experience in the use of Microsoft Office.
• Excellent organisation and communication skills.
• Ability to use own initiative, maintain confidentiality and to work to tight deadlines.

Desirable:

• 5 years general administration experience in an office environment.
• Training administrative experience.
• Training design and delivery experience.
• Experience in the use of database software and social platforms.

To speak in absolute confidence about this opportunity please send an up to date CV via the link provided or contact David McClure, Principal Recruitment Consultant at Honeycomb on .

If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss.

Honeycomb is committed to providing equality of opportunity to all.

Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs

Important note: We are receiving an exceptionally high number of applications and will be unable to shortlist candidates who do not meet the specific requirements for this role. We may be unable to provide individual feedback due to the high volume of applications. We thank you in advance for your understanding.

Skills

• Training coordinator
• administration
• charity
• office coordinator