Office & Team Assistant

Ramsey Portia; Peterborough; On-site; GBP 22,000 - 28,000; Full time

Job summary

A large accounting firm in Peterborough is seeking an ambitious individual for their Business Support Team. The role involves providing high-quality administrative support to various teams, managing documentation, and ensuring efficient operations. Ideal candidates are organized, detail-oriented, and possess excellent communication skills. Experience in a corporate environment is preferred.

Qualifications

• Ability to manage workload in a busy environment.
• Excellent communication and administrative skills.
• Experience in a corporate environment is desirable.

Responsibilities

• Provide administrative support to Executive Assistants and fee-earners.
• Assist with client onboarding and maintaining databases.
• Manage meeting room preparation and greet external visitors.

Skills

Communication

Organisation

Time Management

Attention to Detail

Flexibility

Education

Administration experience

Tools

Microsoft software

Job description

A large accounting firm are seeking an ambitious individual to join their Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

Duties & Responsibilities:

• Copying, printing and scanning
• Dealing with both incoming and outgoing post, i.e., courier, packages, and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Creating and updating client data rooms.
• Providing support on event organization both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The role requires:

• The ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy corporate environment is desirable.