Office Supervisor

Pell Frischmann Group Ltd.; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading infrastructure consultancy in London is looking for an Office Supervisor to manage office processes and serve as the point of contact for employees and visitors. The role requires prior office coordination experience and strong communication skills. This is a 100% office-based position without hybrid working opportunities. Candidates should have HNC or BTech or above and proficiency in Microsoft Office.

Qualifications

• Previous experience of office coordination and supervision required.
• Ability to handle confidential information is essential.

Responsibilities

• Manage the general office processes and procedures efficiently.
• Coordinate internal and external meetings.
• Assist with planning and arranging events.

Skills

Strong attention to detail

Excellent time management skills

Exceptional communication and customer service skills

Ability to work without supervision

Technical skills including proficiency with Microsoft Office

Education

HNC or BTech, or above

Tools

Microsoft Office Suite - Intermediate/Advanced Skills Level

Job description

We are looking to hire an Office Supervisor in our London office, to support our group businesses.

Main Purpose of the Job

As the main point of contact for the London office (55 Baker St), this is an integral role supporting the Office Directors. You will be responsible for the efficient and effective management of general office processes and procedures. It is essential that you maintain a positive company image, acting as the first point of contact to employees, visitors, clients, and vendors. As well as local office duties, you may have responsibility for centralised business support procedures.

This role is to be 100% office based and does not offer weekly hybrid working opportunities.

Main Duties and Responsibilities -

• Maintain Cloudbooking system and actively encouraging good practices to preserve accurate statistical analysis
• Manage incoming and outgoing correspondence received by email/post and record data on special deliveries
• Coordinate internal and external meetings and assist with planning and arranging events, including organising catering when requested
• Meet and assist all office visitors
• Maintain adequate levels of stock and order office supplies as needed
• Local Health & Safety Co-ordinator – all activities monitored by the Company H&S Coordinator
• Liaising and building strong relationships with the local Building Management Teams and Cleaning Contractors to ensure a high level and timely standard of building maintenance/repair.
• Ad-hoc tasks as required

Administrative tasks -

• Travel Coordinator - working with a selection of company admin team members to book hotel, rail, hire car and flights, using a dedicated Travel Platform
• Preparation of key documents and correspondence –
  • Ensuring compliance with the Business Management System
  • Organisation and maintenance of case file documentation

• Raise purchase orders and invoices in line with Finance department guidelines
• Answer Teams system calls and transfer process as necessary
• Format, print and bind relevant documents

Qualifications, Experience & Skills

Essential	Preferred
Qualifications	HNC or BTech, or above
Experience	Previous experience of office coordination and supervision
Key Competencies	Strong attention to detail Ability to work without supervision and use initiative Excellent time management skills Exceptional communication and customer service skills Technical skills, including proficiency with Microsoft Office Programs Strong prioritisation and organisation skills, including the ability to multi-task Ability to handle confidentially information Presentation skills Ability to use and maintain system data bases Microsoft Office Suite – Intermediate/Advanced Skills Level Required