Office Supervisor

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Smallworld Accessories Ltd specializes in designing, manufacturing, and delivering sustainable accessories aimed at conscious consumers. Our commitment to sustainability drives our innovative approach to creating products that are both stylish and environmentally friendly.

Summary

We are seeking an Office Supervisor to join our dynamic team at Smallworld Accessories Ltd. This role is essential in ensuring the smooth operation of our office environment, supporting our mission to deliver high-quality sustainable accessories. The ideal candidate will be a proactive leader who can manage administrative tasks while fostering a collaborative team atmosphere.

Why Join Us?

At Smallworld Accessories, we are committed to creating an inclusive and supportive team environment where everyone can grow and develop within the business. As a member of our team, you will have the opportunity to develop your skills and make a meaningful impact. We also offer a range of exciting benefits,

Company Sick Pay (after 6 months service)

Free Parking

An extra day of annual leave for your birthday and service milestones

Employee Assistance Program

Access to company benefits platform for lifestyle discounts and well-being support

What We're Looking For:

• Fully qualified in all aspects of H&S and Fire Safety.
• Experience in facilities coordination or a similar role.
• Strong knowledge of facilities operations and office equipment.
• An understanding of office safety regulations and best practices.
• Excellent communication skills and the ability to liaise with employees, vendors, and external partners.
• Well-organised, proactive, and able to prioritise multiple tasks.
• A BSc in Facility Management or Business Administration is preferred, and a CFM qualification would be a plus.
• Sound judgment and the ability to think quickly during emergencies.

Key Responsibilities:

• Conduct regular checks on office equipment, rooms, and furniture to ensure everything is in top working order.
• Carry out weekly Fire Alarm tests and oversee fire safety procedures and evacuations.
• Ensure full H&S compliance, conducting regular risk assessments and checks.
• Manage office supplies and kitchen essentials and ensure facilities are well-stocked.
• Oversee cleaning schedules to maintain high standards across the building.
• Arrange for minor repairs and coordinate with external vendors for larger maintenance issues.
• Keep track of facility-related expenses and conduct cost analysis for new systems or suppliers.
• Monitor security, waste disposal, recycling, and parking allocations.
• Handle meeting room bookings and ensure smooth office operations.
• Manage all inbound and outbound post.

How to Apply:

If this sounds like the perfect fit, we want to hear from you. Please send us your CV and a cover letter.