Office / Studio Manager

Advertising Producers Association; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A creative production company in London is seeking a full-time Office / Studio Manager to oversee office organization, manage freelancers, and support internal projects. The successful candidate will have strong communication and organizational skills, and will enjoy working in a dynamic environment. Experience in hospitality is a bonus. This role contributes to maintaining a vibrant workspace and supporting a small, creative team.

Qualifications

• Experience in a fast-paced environment.
• Proficiency in Mac, G-Suite, and Microsoft Office.

Responsibilities

• Managing building responsibilities and liaising with landlords.
• Booking freelancers and assisting with pitch processes.
• Ensuring the office is presentable and stocked.
• Managing company email and phone communications.

Skills

Excellent written and verbal communication skills

Organizational skills

Proactivity

Social, outgoing personality

Experience in a fast-paced environment

Tools

Mac

G-Suite

Microsoft Office

Job description

We are looking for a full-time Office / Studio Manager to join our production studio in Hackney Wick, starting as soon as possible.

You will be the go-to person and the face of Business Club, setting the tone and vibe to create a great environment for our small team, freelancers, and visitors. Your responsibilities include organizing freelancers, booking spaces, maintaining the office environment, and assisting with day-to-day general office duties.

About Business Club

We are a growing London-based production company specializing in high-end commercials and music videos with a global reach. Our roster features visually experimental, multi-award-winning directors.

We work with brands such as New Balance, Adidas, Sky, Depop, KFC, Twix, and agencies like Saatchi & Saatchi, Mother, and Wieden & Kennedy.

This role also involves working with our other business, Wyld Sauna, which shares our office space.

Wyld Sauna

Wyld is the UK’s first public floating sauna, located in Liverpool’s Prince’s Dock. It merges Scandinavian sauna culture with Liverpool’s urban landscape, offering a unique retreat for city dwellers and visitors to relax and unwind. Wyld is expanding to multiple cities across the UK.

Key Responsibilities:

• Managing building responsibilities, liaising with landlords, cleaners, and suppliers
• Booking freelancers and assisting with pitch processes
• Ensuring the office is presentable, maintained, and stocked
• Managing incoming/outgoing post and deliveries
• Maintaining diaries and scheduling appointments
• Managing company email and phone communications
• Supporting internal and external producers and crew with admin tasks
• Participating in hiring and interview processes
• Providing PR, marketing, and social media support
• Assisting with finance admin such as petty cash and expenses
• Managing internal projects and organizing team socials and events
• Supporting the creation of presentation decks

Requirements:

• Experience in a fast-paced environment
• Excellent written and verbal communication skills
• Organizational skills, resourcefulness, and proactivity
• Proficiency in Mac, G-Suite, and Microsoft Office
• Social, outgoing personality
• Bonus: Hospitality experience