Office / Studio Coordinator

Office Angels; London; On-site; GBP 50,000 - 55,000; Full time

Job summary

A leading recruitment agency is seeking an experienced Office / Studio Coordinator to manage operations in a creative architecture studio located in Southwark, London. The ideal candidate will have strong office management and facilities experience, along with health & safety expertise. This full-time role offers a salary between £50-55K and numerous opportunities for professional growth in a collaborative environment.

Benefits

Permanent role in a supportive team

Opportunities for skill growth

Creative environment

Qualifications

• Experience in office or studio coordination/management, ideally in a creative environment.
• Solid facilities management knowledge.
• Health & Safety expertise, including policy management.

Responsibilities

• Manage studio operations, ensuring everything runs smoothly.
• Oversee building systems and coordinate cleaning services.
• Lead and mentor the admin team for task delegation.

Skills

Office management experience

Facilities management knowledge

Health & Safety expertise

Team leadership

Flexibility

Job description

We're Hiring: Office / Studio Coordinator - The Beating Heart of the Studio

Can you keep a studio humming, people smiling, and every last detail right where it should be? We're looking for a super-organised, proactive Office / Studio Coordinator to keep our client's award-winning architecture studio running like clockwork!

About The Company:

Our client is a creative, design-driven studio working across workplace, hospitality, and residential projects. The team is bold, collaborative, and serious about great design - but they also know how to keep things human, warm, and inspiring.

Where You'll Be:

Southwark, London - A stone's throw from Elephant & Castle (the role is based 100% on-site in our vibrant office).

What's In It For You:

• £50-55K salary depending on experience


• Permanent role in a supportive, ambitious team


• Real opportunities to grow your skills and responsibilities


• Rotating shifts (8:00-4:30 / 9:00-5:30)


• A creative environment that thrives on ideas, collaboration, and coffee

Your Mission:

You'll be the person who keeps the busy studio buzzing - managing operations, supporting people, and making sure the space is as inspiring as the work we create.

What You'll Be Doing:

Studio & Office Operations

• Keep the studio running smoothly - managing supplies, equipment, budgets, and vendor relationships.


• Schedule meetings, manage calendars, and coordinate travel for the team.


• Maintain office policies and make sure everyone's on the same page for how we work.


• Be the friendly, professional first point of contact for visitors, clients, and suppliers.


• Act as the 24-hour emergency contact for facilities or security issues.


• Look for ways to improve processes so the studio works smarter, not harder.

Facilities Management

• Oversee all building systems - making sure everything's functional, safe, and looking its best.


• Coordinate with cleaning services to maintain a spotless, welcoming studio.


• Manage contractors for repairs, upgrades, and emergencies.


• Plan and deliver maintenance schedules, space planning, and refurbishments.


• Drive sustainability initiatives to reduce waste and energy use.

Health & Safety Leadership

• Be the go-to person for all H&S matters, from risk assessments to policy updates.


• Organise regular safety training, fire drills, and first aid provision.


• Keep compliance documents up-to-date and audit-ready.

Team Management

• Lead and mentor the admin team, ensuring tasks are delegated effectively and deadlines are met.


• Hold regular catch-ups, training sessions, and performance reviews.


• Foster a positive, can-do culture within the team.

HR Support

• Assist with recruitment, from posting jobs to onboarding new hires.


• Maintain accurate, confidential employee records.


• Support day-to-day HR queries and step in for the HR Manager when needed.

We'd Love You To Have:

• Experience in office or studio coordination/management, ideally in a creative environment.


• Solid facilities management knowledge (both hard and soft services).


• Health & Safety expertise, including policy management and training.


• Team leadership experience with the ability to build strong relationships.


• Bonus points for HR experience or ISO auditing knowledge.


• Flexibility to be the on-call contact in rare out-of-hours situations.

Who You Are:

• A people person who gets things done.


• Sharp on detail but never loses sight of the bigger picture.


• Unflappable when things get busy - and they will.


• Someone who makes processes smoother and spaces better.

Why You'll Love It Here

Because you'll be at the centre of a creative, inspiring, and genuinely collaborative environment. Apply today!

*This role is being advertised by the Office Angels South West / Central London Team

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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