Office Relocation Project Co-ordinator

Morgan Hunt UK Limited; City Of London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading provider of supported housing in the UK is seeking a Facilities Coordinator to manage an office relocation. The role involves planning, executing, and ensuring a smooth transition of the workspace with minimal disruption. Candidates should possess strong project management skills, knowledge of facilities operations, and excellent communication abilities. This position offers an opportunity to make a significant impact in supporting the foundation's mission.

Qualifications

• Proven experience in project management, ideally in facilities or relocation projects.
• Familiarity with health & safety regulations.
• Strong organizational skills to manage timelines and schedules.

Responsibilities

• Lead project planning for the relocation.
• Conduct site surveys and design office layout.
• Manage logistics of packing and moving equipments.

Skills

Strong project management skills

Knowledge of facilities operations

Ability to manage contractors

Problem-solving skills

Excellent communication

Job description

About The Stoll Foundation:

The Stoll Foundation is a leading provider of supported housing for vulnerable and disabled veterans in the UK. With a proud legacy of service, we are committed to delivering safe, high-quality homes and support that enables independence, dignity, and well-being for those who have served their country. The foundation is currently relocating its operational staff from Fulham Road to Sands End Lane.

The Role:

To plan, coordinate, and oversee all facilities-related aspects of the office relocation, ensuring the new workspace is safe, functional, and ready for staff occupation with minimal disruption to business operations.

Key Responsibilities:

Project Planning & Coordination

• Lead on all facilities workstreams within the relocation project.
• Develop and manage the move schedule, ensuring alignment with overall project timelines.
• Liaise with operational managers, property, HR, and external contractors to ensure smooth execution.

Office Preparation & Setup

• Conduct site surveys of the new premises to confirm readiness (infrastructure, utilities, safety compliance).
• Design and implement office layout (desks, meeting rooms, storage, communal areas).
• Coordinate installation of IT, telecom, and security systems in collaboration with IT providers.
• Organize furniture delivery, placement, and any new equipment procurement.

Move Execution

• Manage packing, transport, and delivery of office equipment and furniture.
• Oversee third-party moving contractors and service providers.
• Ensure health, safety, and accessibility standards are met during the move process.
• Develop contingency plans to manage risks or delays.

Post-Move Activities

• Conduct final inspections and walk-throughs to confirm facilities readiness.
• Ensure waste disposal, recycling, and clearance of old premises (if required).
• Address any facilities-related issues reported by staff after relocation.
• Document lessons learned for future moves or office changes.

Key Skills & Competencies

• Strong project management and organizational skills.
• Knowledge of facilities operations, health & safety regulations, and space planning.
• Ability to manage contractors, suppliers, and multiple stakeholders.
• Problem-solving and decision-making under time constraints.
• Excellent communication and coordination skills.
• Facilities Management

Morgan Hunt is an equal opportunities employer, job suitability are assessed on merit in accordance with their skills, qualifications and abilities to perform the relevant duties required in a particular role.