Office Receptionist, Facilities Coordinator & Administrator

Oneglobal Broking; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a proactive and organized Receptionist, Facilities Coordinator & Administrator to enhance office operations. This role is pivotal in creating a welcoming environment for clients and supporting senior management with administrative tasks. The ideal candidate will thrive in a dynamic setting, showcasing excellent communication skills and attention to detail. Join a supportive and collaborative team that values your contributions and offers opportunities for professional growth. If you're motivated and detail-oriented, this is the perfect chance to make a significant impact in a vibrant workplace.

Benefits

Competitive Salary

Comprehensive Benefits Package

Medical Insurance

Pension

Opportunities for Professional Growth

Qualifications

• Proven experience in reception and administrative roles is essential.
• Strong communication and organizational skills are crucial for success.

Responsibilities

• Greet clients and assist with inquiries while maintaining a professional demeanor.
• Coordinate meetings, manage schedules, and oversee office supplies inventory.

Skills

Interpersonal Skills

Communication Skills

Organizational Skills

Microsoft Office Suite

Customer Service Orientation

Discretion

Education

Experience in Receptionist/Administrative Duties

Experience Supporting Senior Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

About Us
On a mission to reinvigorate broking. Oneglobal is a commercial insurance and reinsurance broker set up with the singular focus of improving the way in which businesses around the world manage risk via insurance.

We think broking needs a refresh, and that our approach builds that foundation. We have ambitious plans for the future and are looking to grow our talented team. If you would like to find out more about Oneglobal, please visit our website or our LinkedIn page.

Job Purpose
We are seeking a professional and organised Receptionist, Facilities Coordinator & Administrator to assist Oneglobal’s In-house Services Manager to be the first point of contact for our clients while ensuring smooth office operations and providing administrative assistance to senior management. The ideal candidate will have a proactive attitude, excellent communication skills, and the ability to multitask in a busy environment

Key Responsibilities
Reception & Administrative Support

• Greet and assist clients, visitors, and staff with professionalism and a friendly manner.
• Answer and direct incoming calls, emails, and inquiries promptly and accurately.
• Manage incoming and outgoing mail, packages, and courier services.
• Maintain reception and common areas, ensuring they are tidy and organised.
• Assist with general administrative tasks such as document preparation, filing, and data entry.
• Schedule and coordinate meetings, conference calls, and appointments.
• Provide adhoc administrative and organisational support to senior management.
• Assist the Executive Assistant to manage calendars, schedule meetings, arrange travel accommodations and itineraries.
• Handle confidential correspondence and prepare documents or reports as needed.
• Assist with event planning and coordination for company meetings or team gatherings.

Facilities Coordination

• Oversee office supplies inventory, including ordering and stocking essentials.
• Coordinate maintenance and repairs with vendors for office equipment, furniture, and utilities.
• Ensure office facilities comply with health and safety regulations.
• Assist with workspace arrangements, including seating plans and desk assignments.
• Liaise with building management for security, cleaning, and facility-related concerns.

Qualifications & Skills

• Previous experience in a receptionist/administrative duties essential. Prior facilities coordinator experience desirable.
• Experience supporting senior management in a secretarial/administrative capacity is a plus.
• Strong interpersonal and communication skills (both written and verbal).
• Excellent organisational skills with attention to detail.
• Ability to multitask and handle a busy work environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Powerpoint) and other office software.
• Professional manner and customer-service orientation.
• Discretion and the ability to handle confidential information.

What We Offer

• Competitive salary based on experience.
• Comprehensive benefits package, including medical insurance and pension.
• Supportive and collaborative work environment.
• Opportunities for professional growth and career advancement.

If you are a motivated and detail-oriented individual who thrives in a dynamic setting, we encourage you to apply!

Our goal
Our clients are at the forefront of everything we do. As an employee of Oneglobal your contributions matter and drive us towards our ambitious plans for the future. We believe our open working culture will see passionate and enthusiastic people join us to grow the business together and enable us to become an employer of choice.

Oneglobal is committed to being an equal opportunities employer, ensuring that all employees, prospective employees and clients are treated fairly and with respect and integrity. Please let us know if you require any reasonable adjustments at any point in the application or interview process.