Office Project Manager

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We are seeking an experienced and confident office manager to join our team on a temporary basis to support the team following an office move.

Lloyd’s Register Foundation (LRF) and Lloyd’s Register Group (LRG) will be returning to the Lloyd’s Register Building in June 2025 following a major refurbishment project. The LR building’s facilities will be used by both organisations, and this role will have sole responsibility for managing the Foundation’s interests in the use of the building and its facilities, in collaboration with their peers in LRG.

This role will oversee the introduction of re-defined ways of working following the office move to the Lloyd’s Register Building during the initial re-occupation phase. The Office Manager will work with stakeholders in LRG to ensure both organisations can collaborate effectively as colleagues return to the building.

The Office Manager acts as the first point of contact and representative for the Foundation, managing office administration, procedures, and ensuring organisational effectiveness, efficiency, and safety. The main focus is to enhance the work environment for the LR Foundation team by building effective processes that make it a great place to work for all colleagues.

The Office Manager will manage relationships with office service providers/suppliers and LRG’s property and estates team, oversee office efficiency, streamline administrative procedures, control inventory, promote office health and safety, develop communication procedures with the communications team, and support events.

What we offer you

• Fixed Term Contract of 15 months.
• Hybrid and flexible work schedules supporting work-life balance.
• Opportunity to work in a global company with diverse cultures.
• Professional and personal development through our people development programs.

The role

• Monitor and implement the allocation of facilities costs to the LRF budget in consultation with the COO.
• Liaise with office service providers, including negotiating service contracts and collaborating with relevant LRG teams (property, estates, maintenance, IT support).
• Manage service delivery for all office aspects, including planning, budgeting, and quality control.
• Lead projects related to the effective running of the office and remote working.
• Contribute to setting office policies, manage inventory, and coordinate with IT on office equipment for on-site and remote staff.
• Participate in planning and executing company events.
• Coordinate office staff activities for maximum efficiency, working with the WoW document.
• Maintain office efficiency through planning and execution of procurement, layouts, and systems. Ensure remote working is efficient and address shared service issues (HR/IT/Finance).
• Conduct new staff inductions, including health and safety updates.
• Maintain a safe, secure, and pleasant work environment, including health and safety records.
• Manage business continuity and ABC for the Foundation.
• Ensure timely and accurate filing, archiving, and record maintenance in accordance with procedures, and manage training and filing on MSTeams.
• Handle seating arrangements and room bookings for the team.
• Support visitors and ensure a safe visitor environment.
• Undertake projects as required for the role.

What you bring

• Minimum of 5 years' experience in office/facilities management within an established organization.
• Proven ability to manage relationships with multiple stakeholders and achieve objectives.
• Project management skills.
• Knowledge of office/facilities management responsibilities, systems, and procedures.
• Excellent time management, multitasking, and prioritization skills.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.