Office Project Manager

Office Project Manager

Lloyds Register Foundation

Location: London, UK

What we’re looking for

We are seeking an experienced and confident office manager to join our team on a temporary basis to support the team following an office move.

Lloyd’s Register Foundation (LRF) and Lloyd’s Register Group (LRG) will be returning to the Lloyd’s Register Building in June 2025 following a major refurbishment project. The LR building’s facilities will be used by both organisations and this role will have sole responsibility for managing the Foundation’s interests, as a separate entity, in the use of the building and its facilities in collaboration with their peers in LRG.

This role will oversee the introduction of re-defined ways of working following the office move to the Lloyd’s Register Building during the initial re-occupation phase and will be responsible for working with stakeholders in LRG to ensure both organisations can work in effective collaboration as our respective colleagues return to the building.

The role of the Office Manager is to act as the first point of contact and representative for the Foundation in the management, organisation and coordination of office administration and procedures, to ensure organisational effectiveness, efficiency, and safety for the wider business. The main focus of the role will be to ensure the enhancement of the work environment for the LR Foundation team, building effective processes that make it a great place to work for all of our colleagues.

The role

1. Monitor and implement the allocation of facilities costs to the LRF budget in consultation with the COO.
2. Liaise with office service providers including negotiation of new or modified service contracts, suppliers and relevant LRG teams (e.g. property and estates, maintenance, IT support).
3. Manage overall service delivery for all aspects of the office through the planning, cost, time, financial procedures and quality control processes where necessary.
4. Take on projects as necessary associated with the effective running of the office and remote working.
5. Contribute to setting office working policies and procedures, manage inventory control and work with IT on all office equipment for staff both in the office and working remotely.
6. Participate actively in the planning and execution of company events.
7. Coordinate office staff activities to ensure maximum efficiency, working alongside the WoW document.
8. Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems. Ensure remote working is possible and done efficiently. Be the first point of escalation for problems with shared services (e.g. HR/IT/Finance).
9. Undertake new staff inductions including health and safety updates for team.
10. Maintain a safe, secure, and pleasant work environment including maintaining the health and safety and accident/incident records.
11. Manage business continuity & ABC on behalf of the Foundation.
12. Responsible for timely and accurate DMS filing, archiving and maintaining of records in accordance with the relevant procedures along with managing training and filing on MSTeams.
13. Undertake seating allocation and manage room bookings and planning on behalf of the team.
14. Provide general support to visitors and ensure a safe visitor environment.
15. Carry out general projects commensurate to the role as required.

1. Minimum of 5 years office/facilities management experience in an established organisation.
2. Proven ability to manage the relationships with multiple stakeholders and achieve related objectives.
3. Ability to demonstrate project management skills.
4. Knowledge of office/facilities management responsibilities, systems, and procedures.
5. Excellent time management skills and ability to multitask and prioritise work.
6. Attention to detail and problem-solving skills.
7. Excellent written and verbal communication skills.
8. Strong organizational and planning skills.
9. Proficient in Microsoft Office.