Office & Project Coordinator - Admin, H&S & PM Support

Egis Group; Bristol; On-site; GBP 24,000 - 32,000; Full time

Job summary

Egis is seeking an Office Coordinator & Project Support to manage Bristol office operations, assist project delivery teams, and act as Health & Safety champion. This full‑time, office‑based role covers two floors, coordinating facilities, onboarding, and document control while supporting Directors and Project Managers in day‑to‑day activities.

The role requires a proactive, solutions‑oriented mindset and excellent organisational and communication skills in a busy project environment.

Qualifications

• Experience in office coordination, administration or project support.
• Strong organisational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft 365 tools and office software.

Responsibilities

• Serve as the first point of contact for visitors and general office enquiries across both floors.
• Keep floors clean, tidy and presentable; ensure meeting rooms are fully equipped and prepared.
• Manage the hot desk system and workspace organisation.
• Oversee office supplies, consumables and vendor relationships.
• Coordinate facilities matters and liaise with building management.
• Support onboarding logistics for new starters and leavers.
• Assist with office events and team meetings.

Skills

Office coordination

Organisational skills

Communication skills

Microsoft 365

Tools

SharePoint

EDMS/CDE

Document management systems

Microsoft 365

Job description

Egis is seeking an Office Coordinator & Project Support to manage Bristol office operations, assist project delivery teams, and act as Health & Safety champion. This full‑time, office‑based role covers two floors, coordinating facilities, onboarding, and document control while supporting Directors and Project Managers in day‑to‑day activities.

The role requires a proactive, solutions‑oriented mindset and excellent organisational and communication skills in a busy project environment.