Office & Procurement Coordinator

TCR Group; London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading provider of vehicle maintenance services is seeking an organised Office & Procurement Coordinator for their operations in London. The role involves ensuring safety and compliance in office facilities, supporting procurement processes, and contributing to business efficiency. The ideal candidate has experience in facilities or procurement coordination, strong organisational skills, and is proficient in SAP and Excel. This position offers a hybrid working arrangement and a supportive work environment.

Benefits

6% employer pension contribution

3x salary Life Assurance

Private Medical coverage

Employee Assistance Programme (EAP)

Qualifications

• Experience in facilities, procurement or contract coordination in a fast-paced environment.
• Understanding of compliance, health & safety, and contractor management processes.
• Customer-focused, with a proactive and service-oriented approach.

Responsibilities

• Ensure premises are safe, clean, well-maintained, and presentable.
• Coordinate maintenance with internal teams and third-party vendors.
• Support procurement activities including supplier onboarding.

Skills

Organisational skills

Stakeholder engagement

Health & safety compliance

Experience with SAP

Detail-oriented

Tools

SAP

Excel

Word

Job description

The Opportunity
We are seeking an organised and proactive Office & Procurement Coordinator to support our UK operations across multiple sites. This varied role is essential in maintaining high standards in office facilities, procurement processes, contractor coordination, and compliance documentation. You will contribute to business efficiency, health and safety, and supplier performance across the company’s operations.

Key Responsibilities
• Ensure premises are safe, clean, well-maintained, and presentable for employees and visitors.
• Coordinate planned and reactive maintenance with internal teams and third-party vendors.
• Support the upkeep of ISO documentation and contractor records.
• Champion health, safety, and environmental compliance, including risk assessments, permits, and site inductions.
• Raise and track purchase orders across multiple categories, including office supplies and facilities.
• Maintain notice boards, company branding, and communication materials across sites.
• Liaise with operational managers to gather feedback and ensure continuous improvement.
• Collate data for reporting on sustainability, carbon, fleet, contracts, and procurement KPIs.
• Support procurement activities including supplier onboarding, contract reviews, and audit readiness.
• Assist with CAPEX approval processes and general business support.
• Provide back-up to the procurement team for travel, fleet, and accommodation coordination.
• Ensure all health and safety documentation, inspections, and compliance records are kept accurate and up to date.

What We Are Looking For
Skills & Experience
• Experience in facilities, procurement or contract coordination in a fast-paced environment.
• Strong organisational skills with attention to detail and ability to manage multiple priorities.
• Confident with SAP, Excel, Word, and working within ISO or integrated management systems.
• Excellent stakeholder engagement and communication skills.
• Understanding of compliance, health & safety, and contractor management processes.
• Comfortable producing and maintaining business documentation and records.
• Customer-focused, with a proactive and service-oriented approach.

Behaviours
• Professional and adaptable, with a hands-on attitude.
• Curious and eager to learn, always looking for ways to improve.
• Works well under pressure and meets deadlines reliably.
• Builds strong working relationships across teams and levels.
• Committed to upholding high standards and continuous improvement.

️ Why You Will Love Working With Us
• Engage in a varied and meaningful role that impacts multiple business areas.
• Work in a collaborative, supportive environment where your contribution is valued.
• Be part of a company committed to safety, sustainability, and operational excellence.

️ What We Offer
• 6% employer pension contribution.
• 3x salary Life Assurance.
• Private Medical coverage.
• Employee Assistance Programme (EAP).

Working hours/days/shifts
Monday to Friday, 9am to 5:30pm
Hybrid working arrangement: three days based in the office and two days working remotely.

About Us
We are a leading provider of vehicle maintenance and support services, operating across major UK airports. Our commitment to safety, efficiency, and people-first culture is underpinned by our values: passion, integrity, accountability, and open-mindedness.

Apply Now
Submit your CV and cover letter to join our Procurement & Facilities team at Heathrow.

TCR is worldwide leader of rental
and maintenance of aviation Ground
Support Equipment (GSE).

London Heathrow Airport
Unit 1, Building 16265
Exeter Way
Hatton Cross
Hounslow
Middlesex
TW6 2UA