Office Operations Assistant

Honeycomb; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A well-established legal firm in Belfast is seeking an experienced Office Operations Administrator. You will provide comprehensive administrative support to ensure the smooth running of the office. Key responsibilities include managing visitor interactions, coordinating meeting arrangements, and overseeing office supplies. Ideal candidates should have previous office experience, strong organizational skills, and a high level of computer literacy. This role offers a competitive salary and a full-time office-based environment.

Benefits

Competitive Salary

Lucrative pension and holiday package

Qualifications

• Must have previous experience in an office operations/administrative role.
• Ability to work under tight deadlines in a busy environment.
• Capable of taking instructions and engaging in ad-hoc projects.

Responsibilities

• Greet and manage all clients and visitors.
• Coordinate meeting room bookings and ensure requirements are met.
• Handle all incoming and outgoing mail and packages.

Skills

Computer literacy

Time-management

Organizational skills

Attention to detail

Education

5 GCSE's or Equivalent A-C in English and Maths

Job description

Honeycomb is delighted to be working in partnership with a well-established legal firm to recruit an experienced Office Operations Assistant

The Job

We are currently looking for an experienced Office Operations Administrator ideally someone with facilities or events experience, to join a well-established law firm supporting the wider office environment. The role involves a broad range of responsibilities, that will provide day-to-day administrative support to ensure the smooth running of a busy firm.

Your Package/Benefits:

• Competitive Salary
• Full time Office Based
• Monday to Friday (8-5 OR 8:30-5:30)
• Lucrative pension and holiday package

Key Responsibilities

• Greet, register, and direct all clients and visitors; handle telephone calls, voicemail messages, and email enquiries professionally.
• Maintain a clean, well-presented reception area and oversee the set-up and upkeep of meeting rooms and private offices.
• Manage meeting room bookings, ensuring AV/IT, catering, and other requirements are arranged in advance.
• Coordinate venue hire and support private events and internal functions.
• Monitor office security procedures, including visitor logbooks and badge issuance.
• Handle all incoming/outgoing mail, packages, and courier services in line with office procedures.
• Manage car parking allocations for visitors and team members.
• Order and replenish office supplies, stationery, and refreshments; arrange flowers, gifts, or other special requests.
• Liaise with photographers, makeup artists, and staff for professional headshots.
• Support the team with travel and accommodation bookings for visitors and staff.
• Collaborate with the PA and Office Operations Assistant, providing cover when needed.
• Assist with event coordination, meeting preparation (e.g. agendas, papers, presentations), and general office management tasks.

The Person

• 5 GCSE'S or Equivalent A-C in English and Maths
• High level of computer literacy
• Previous experience working in an office operations/administrative role ideally in a professional services background
• Ability to take instructions and participate in any required ad-hoc projects
• Excellent time-management and organisational skills
• Able to work within a team as well as own initiative
• Able to work to tight deadlines in a busy environment
• High Attention to detail and accuracy

To speak in absolute confidence about this opportunity please send an up-to-date CV via the link provided or contact Caoimhe Fairfield at Honeycomb on 028 9013 1228 If you have a disability which means you require assistance at any stage of the recruitment process, please contact us directly to discuss. Honeycomb is committed to providing equality of opportunity to all. Even if this position is not right for you, we may have others that are. Please visit Honeycomb to view a wide selection of our current jobs.