Office Operations Assistant

Artemis Human Capital; Belfast; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading professional services firm in Belfast is looking for an Office Operations Assistant to ensure smooth office operations and provide essential administrative support. The ideal candidate should have administrative experience, strong IT skills, and excellent communication abilities. This full-time, permanent role offers a collaborative work environment focused on personal and professional development.

Qualifications

• Experience in a similar administrative/receptionist/office operations role.
• Excellent communication and interpersonal skills.
• Proven ability to manage time effectively and work both independently and collaboratively.

Responsibilities

• Greet and register all visitors, ensuring a professional reception experience.
• Maintain the reception area to a high standard of presentation.
• Coordinate meeting room bookings and set-up, including IT and catering arrangements.

Skills

Organizational skills

Customer service focus

Confident communication

Time management

IT proficiency

Education

5 GCSEs including English and Maths (A–C grade)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Office Operations Assistant
Belfast
Permanent | Full-Time

A leading professional services firm is seeking a dedicated and proactive Office Operations Assistant to join its growing Belfast team. This role is essential in supporting the delivery of high-quality client service by maintaining a professional, welcoming environment and ensuring the smooth day-to-day running of the office.

Role Overview
The successful candidate will provide vital front-of-house and administrative support, contributing to the success of a busy and dynamic team. This includes welcoming visitors, coordinating meeting spaces, managing facilities, supporting events and liaising with suppliers to ensure efficient office operations.

Key Responsibilities

• Greet and register all visitors, ensuring a professional reception experience

• Maintain the reception area to a high standard of presentation

• Handle incoming calls and emails, managing enquiries with discretion

• Coordinate meeting room bookings and set-up, including IT and catering arrangements

• Manage incoming/outgoing mail and courier services

• Monitor and order office supplies in line with stock procedures

• Support staff events, internal meetings and visiting guests

• Assist with general office duties such as facilities checks and travel coordination

• Provide cover for other team members during absence or peak periods

About You
You will be organised, service-focused alongside being a confident communicator. Your ability to handle multiple priorities in a fast-paced environment will be key to success.

Requirements

• Experience in a similar administrative/receptionist/office operations role

• 5 GCSEs (or equivalent) including English and Maths (A–C grade)

• Excellent communication and interpersonal skills

• Strong IT proficiency, particularly with Microsoft Outlook, Word, Excel and PowerPoint

• Proven ability to manage time effectively and work both independently and collaboratively

This is an opportunity to become part of a collaborative, inclusive team within a highly regarded organisation that values personal and professional development. Contact Kelsey at Artemis Human Capital for further information.