Office & Operations Administrator

Yellow Tree Group; United Kingdom; Remote; GBP 25,000 - 38,000; Full time

Benefits offered by this job

Performance Bonus

Birthday cake

Gift Cards Women’s Day & Men’s Day

Extra free days: birthday

Holiday baskets

Job summary

Yellow Tree Group is seeking an Office & Team Assistant to ensure smooth day-to-day operations, support the Country Manager and across teams, and coordinate administrative activities for both commercial and residential real estate assets.

You will manage supplier relations, office services, onboarding, travel arrangements, and documentation in a fast-growing real estate group with strong emphasis on efficiency and compliance.

Qualifications

• Minimum 2–3 years experience in administrative role.
• Strong organisational and administrative skills.
• Ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong communication skills and ability to work with multiple departments.
• Good understanding of office operations and supplier management.
• Proficient in Microsoft Office and document management systems.
• Ability to handle confidential information professionally.
• Right to work in Gibraltar.
• Fluent English is mandatory.

Responsibilities

• Act as the first point of contact for guests, visitors, and stakeholders, welcoming them and representing the company professionally.
• Manage day-to-day office operations, including office supplies, deliveries, cleaning coordination, IT coordination, and general upkeep.
• Maintain office contracts, supplier records, insurance administration, business registrations, and corporate documentation.
• Support negotiation and renewal of local supplier contracts and service agreements.
• Coordinate onboarding activities for new employees, including IT equipment purchases and documentation collection.
• Coordinate business travel arrangements for employees across jurisdictions.
• Provide administrative support to the Country Manager and HR-related tasks as directed.

Skills

Microsoft Office

Office Administration

Multi-tasking

Communication

Attention to detail

Confidentiality

Supplier management

Job description

Yellow Tree is a Real Estate Investment Fund based in Gibraltar and is dedicated to the

ownership, development and management of commercial and residential real estate assets. The

Yellow Tree Real Estate Investment Fund is backed by a Gibraltar-based multi-family office.

Yellow Tree invests across capital and gateway cities, employing a tailored investment strategy

to each geographic region. Our portfolio underscores long-term value and mirrors our

dedication to excellence.

Our philosophy centers on income generation, ensuring that 100% of our portfolio consistently

delivers returns. We achieve this by taking an asset-by-asset approach, where each asset carries

its own weight in contributing income without dilution. Each asset has its own business plan

that is meticulously followed by making sure that each asset performs as expected.

We own and manage sustainable and high-quality properties, aligning with the objectives of

leading national and international corporations. This ensures that Yellow Tree Group is

synonymous with quality, reliability, and enduring success.

For more information, visit us on yellowtree.com.

The Office & Team Assistant is responsible for ensuring the smooth day-to-day

operation of the office by managing administrative processes, office services, supplier

coordination, internal support activities, and operational requirements.

The role provides administrative support to the Country Manager and wider teams, ensuring

that office processes, documentation, facilities, and operational activities are organised,

accurate, and completed efficiently.

Key Responsibilities

• Act as the first point of contact for guests, visitors, and stakeholders, welcoming them upon arrival and ensuring a professional, friendly, and positive representation of the company.
• Manage day-to-day office operations, including office supplies, deliveries, cleaning services coordination, IT coordination, and general office upkeep.
• Ensure all office requirements are identified, organised, and maintained in a timely manner.
• Coordinate relationships with office suppliers/service providers/contractors
• Maintain office contracts, supplier records, insurance administration, business registrations, and other corporate documentation.
• Support negotiation and renewal of local supplier contracts and service agreements.
• Ensure administrative processes are organised, accurate, documented, and completed within required timelines.
• Coordinate the maintenance and regular updating of SharePoint and other internal administrative systems.
• Ensure departments maintain accurate and up-to-date documentation and records.
• Maintain administrative registers, trackers, and reports as required.
• Complete monthly corporate credit card expense reconciliations.
• Support the annual budgeting process and monitor office-related expenses to ensure alignment with approved budgets.
• Process and maintain administrative records related to office expenditure.
• Provide administrative support to the Country Manager and support office-wide administrative activities as required.
• Assist with meeting coordination, including scheduling, room bookings, agendas, and follow-up actions.
• Manage the Boardroom calendar and support team meeting arrangements.
• Coordinate business travel arrangements for employees across different jurisdictions.
• Provide administrative support for employee onboarding activities, including coordination of IT equipment purchases, setup requirements, and collection of required documentation.
• Liaise with HR, IT, and external providers to support onboarding processes, including employment documentation, tax, and social insurance administration.
• Support Global HR with administrative HR-related tasks as directed, including coordinating employee benefits initiatives (e.g., birthday recognition, team activities, vouchers, and other employee engagement activities), assisting with onboarding, support office events, team meetings, and employee wellbeing initiatives.
• Act as Health & Safety Marshal for the office.
• Ensure relevant workplace safety procedures, documentation, and records are maintained and updated.
• Provide general administrative and operational support to the business as required.
• Undertake other reasonable duties assigned by the Country Manager consistent with the purpose of the role.
• Right to work in Gibraltar
• Fluent English is mandatory.
• Minimum 2–3 years experience in administrative role
• Strong organisational and administrative skills.
• Ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Strong communication skills and ability to work with multiple departments.
• Good understanding of office operations and supplier management.
• Proficiency in Microsoft Office and document management systems.
• Ability to handle confidential information professionally.

We offer competitive salary packages, great learning and development opportunities.

• Opportunity to be part of a dynamic growing team in a fast-growing Real Estate group
• Performance Bonus
• Celebration and parties
• Loyalty gifts
• Gift Cards Women’s Day & Men’s Day
• Extra free days: on your birthday the company gifts you a day off
• Birthday cake
• Holiday Baskets

Yellow Tree is a GDPR compliant company, by applying to this job post, you consent with your data being processed in accordance with our PrivacyPolicy which you can find on https://www.yellowtree.com/ro-gdprrecruitmentpolicy.

Yellow Tree is an Equal Employment Opportunity and affirmative action employer. We do not discriminate based on race, religion, color,national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.