Office Manger/ EA to Founders

C&C Search Ltd; England; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A cutting-edge AI startup is seeking an Executive Assistant to support its Founders. This hybrid role offers involvement in office management, project coordination, and the opportunity to foster a dynamic company culture. Ideal candidates will exhibit strong organisational and interpersonal skills, with experience in fast-growth environments.

Qualifications

• Proven experience supporting C-suite/Founders in tech.
• Exceptional organisational and prioritisation skills.
• Strong project management in logistics and operations.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts.
• Coordinate meetings with investors, clients, and board members.
• Oversee office operations, supplies, equipment, and contracts.

Skills

Organisational skills

Project management

Interpersonal skills

Discretion

Tools

Google Workspace

Notion

Slack

Superhuman

Job description

C&C Search is currently recruiting an Executive Assistant to Founders & Office Manager for a cutting-edge AI startup.

About the role and company:

• Position: Executive Assistant to Founders & Office Manager – supporting three Founders in a fast-scaling AI startup
• Salary: £45,000 - £60,000 DOE
• Hybrid setup: Office based 5-days a week (Fitzrovia)
• Industry: AI startup
• Company size: 10-20 employees
• Culture: Collaborative, curious, human-centric, driven by purpose and long-term thinking. Offers real impact, rapid learning, and growth opportunities across EA, operations, and culture.

Key responsibilities:

1. Manage complex calendars and resolve scheduling conflicts
2. Coordinate meetings with investors, clients, and board members
3. Arrange comprehensive travel including itineraries and expenses
4. Support board meetings, fundraising rounds, and investor updates
5. Oversee office operations, supplies, equipment, and contracts
6. Champion company culture through events and team experiences
7. Assist with office sourcing and relocation projects
8. Manage team onboarding and offboarding processes
9. Organise team events, retreats, and training sessions
10. Handle invoices, payments, and supplier relationships

Ideal candidate background and experience:

• Proven C-suite/Founder support experience in a fast-growth tech environment
• Exceptional organisational skills and prioritisation abilities
• Strong project management skills in logistics and operations
• Proficiency with Google Workspace, Notion, Slack, and Superhuman
• Discretion and integrity with confidential information
• Proactive mindset, anticipating needs and solving problems early
• Excellent interpersonal skills as the face of the company
• Resilient, motivated, and ambitious with a focus on continuous improvement

Bonus qualifications:

• Professional competency in German
• Experience managing office relocations or workplace setups
• Culture-building experience in creating inclusive, high-performing environments

For this role, C&C Search is acting as an employment agency.

At C&C Search, diversity, equity, and inclusion are core values. We are committed to fostering a culture of inclusion and belonging, partnering with clients dedicated to creating equitable workplaces where everyone can bring their authentic selves. We believe varied perspectives lead to better ideas, businesses, and societies. Together, we aim to achieve equality for all.