Office Manager & Team PA

Adecco; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading recruitment agency in London is seeking an Office Manager/Team PA to support management and ensure smooth office operations. This role includes managing diaries, liaising with clients, and handling HR duties. Ideal candidates should possess strong organisational skills and proficiency in Microsoft Office. Join a vibrant team and thrive in a dynamic environment.

Benefits

Subsidised gym membership

Cycle to Work Scheme

Pension scheme

Travel Card Loans

Mental health and wellbeing support

23 days annual leave

Qualifications

• Manage complex diaries and travel arrangements for the Founder & Directors.
• Organise travel and accommodation logistics.
• Assist with job postings, scheduling interviews and onboarding materials.

Responsibilities

• Oversee the upkeep and maintenance of the office space.
• Support the Head of People, Culture and Engagement.
• Liaise with clients and suppliers.

Skills

Exceptional organisational skills

Strong communication abilities

Proficiency in Microsoft Office Suite

Experience in facilities management

Proactive and solutions-oriented approach

Job description

Office Manager/Team PA

Contract Type: Permanent, Full Time

Salary: £30,000 - £35,000 per annum DOE

Hours: 9am - 5:30pm, Monday - Thursday with half-day Fridays! ?

Full time in office

Location: Office-based in Central London

Benefits:

Subsidised gym membership.
Cycle to Work Scheme.
Pension scheme.
Travel Card Loans.
Mental health and wellbeing support.
23 days annual leave, with additional days added after 3 years' service, up to 28 days.
Birthday Day Off.
Regular Socials.

Join Our Team as an Office Manager/Team PA! ?

Are you a confident, proactive, and highly organised individual looking to make a real impact in an exciting lighting design practise? If so, we want you to be our Office Manager/Team PA! Based in the heart of London, this is a fantastic opportunity to thrive in a fast-paced environment while supporting our dynamic team.

What You'll Do:

As our Office Manager/Team PA, you will be the backbone of our office, providing vital support to the management team and ensuring everything runs smoothly. Your responsibilities will include:

PA Duties:

Manage complex diaries and travel arrangements for the Founder & Directors.
Monitor and respond to emails on their behalf.
Remind Directors of tasks, deadlines, and meetings.
Assist with timesheets and expenses, plus other ad-hoc tasks.

Team Support:

Be the go-to person for the entire team in their absence.
Liaise with clients and suppliers effectively.
Organise travel and accommodation logistics.
Prepare correspondence and presentations.

Office Management:

Oversee the upkeep and maintenance of the office space.
Manage supplier relationships for services like cleaning and maintenance.
Ensure compliance with health and safety regulations.
Maintain office supplies and coordinate orders.
Greet clients and support the Operations Director with office and IT operations.
Answer call, transfer or take messages where applicable.
Monitor and forward/response to the office email inboxes.
Schedule weekly product presentations.
Maintain office databases and filing.
Organise internal/external events.

Marketing/PR Support:

Assist with PR and promotional material production.
Organise project photo/video shoots.
Support PR manager with social media, online platform content and analytical reporting where needed.

HR Duties:

Provide support to the Head of People, Culture and Engagement.
Help coordinate training sessions and employee development programmes.
Assist with job postings, scheduling interviews and onboarding materials for new hires.
Maintain accurate employee records.
Assisting with preparing and updating company policies & procedures.

What We're Looking For:

Exceptional organisational and time management skills.
Strong communication and interpersonal abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in facilities management and vendor relationships.
A proactive, solutions-oriented approach with discretion in handling confidential information.

Why Join Us?

This role is perfect for someone who thrives in a people-focused environment and enjoys engaging with others. If you're a strong communicator with a positive energy that can juggle priorities, we want to hear from you!

Ready to Make a Difference? Apply now and be part of our vibrant team! ?

We can't wait to meet you!

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Job Info

Job Title:

Company:

Location:

Posted:

Aug 6th 2025

Closes:

Sep 6th 2025

Sector:

Administration

Contract:

Permanent

Hours:

Full Time

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