Office Manager & Personal Assistant

TN United Kingdom; Goole; On-site; GBP 30,000 - 50,000; Full time

Job summary

An exciting opportunity awaits in Goole as an Office Manager and Personal Assistant within a dynamic mobility team. This role involves comprehensive office management and support for an executive, acting as a key contact for both internal and external stakeholders. Responsibilities include scheduling, organizing events, and managing staff while ensuring compliance and maintaining documentation. The ideal candidate will possess strong administrative skills, attention to detail, and the ability to thrive in a multi-site environment. Join a forward-thinking organization that values diversity and encourages applicants with transferable skills to apply.

Benefits

Flexible Benefits

Commitment to Diversity

Growth Mindset Opportunities

Qualifications

• Experience in multi-site organizations with high-level administrative support skills.
• Fluency in German and knowledge of event management preferred.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Oversee recruitment, conduct appraisals, and ensure office compliance.

Skills

Administrative Support

Communication Skills

Attention to Detail

Confidentiality Awareness

Event Management

Education

Bachelor's Degree

Tools

Siemens Tools

Job description

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Office Manager & Personal Assistant, Goole

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Client:

Siemens Mobility Limited

Location:

Goole, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

87d8cc7fe1bd

Job Views:

16

Posted:

01.05.2025

Expiry Date:

15.06.2025

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Job Description:

We have an exciting opportunity to join our Siemens mobility team in Goole as an Office Manager and Personal Assistant. We are looking for someone to provide comprehensive office management and management assistance to an executive within our Customer Service management team. The role involves acting as a key point of contact for internal and external customers, providing administrative support, and managing various office and event-related tasks.

Responsibilities include:

1. Scheduling appointments and meetings, managing calendars, and prioritizing tasks.
2. Coordinating travel arrangements and processing related expenses.
3. Organizing conferences and events in collaboration with communication teams.
4. Preparing correspondence, reports, presentations, and collecting data.
5. Managing meeting actions and supporting proposal development.
6. Supporting HR processes like onboarding, organization charts, and appraisals.
7. Liaising with external stakeholders and building professional relationships.

As an Office Manager, responsibilities include:

1. Managing staff such as Document Controllers, Project Administrators, and Receptionists.
2. Handling recruitment, setting targets, and conducting appraisals.
3. Overseeing office safety, liaising with real estate and service providers, and ensuring legal compliance.
4. Maintaining technical documentation and business continuity plans.
5. Participating in building management, fire safety, and maintenance activities.
6. Serving as the main point of contact for office inquiries and record management.

The role requires mobility to support activities across various sites in the UK. Success factors include experience in multi-site organizations, high-level administrative support skills, excellent communication, attention to detail, and confidentiality awareness.

Preferred qualifications include knowledge of Siemens tools and policies, German language skills, and experience in event management.

Benefits include a competitive salary, flexible benefits, and a commitment to diversity and growth mindset. We encourage applicants with transferable skills to apply even if they do not meet all criteria.