Office Manager ( Part - Time)

Intelligent Apps GmbH; London; On-site; GBP 20,000 - 30,000; Part time

Job summary

FREENOW is seeking a Part-Time Office Manager for their London office. The role includes overseeing daily operations, liaising with stakeholders, and creating a positive work environment. Ideal candidates thrive in dynamic settings and possess strong communication and organizational skills.

Benefits

Flexible working arrangements

Sabbatical & special leave policies

WeRoad partnership

Birthday, 24th + 31st December off

Mobility Credit

Health Insurance

Employee assistance program

Qualifications

• Experience in office management or event coordination preferred.
• Ability to thrive in a fast-paced environment.
• Strong interpersonal skills for engaging with diverse teams.

Responsibilities

• Manage relationships with landlords and stakeholders for the London office.
• Coordinate onboarding and off-boarding of employees.
• Oversee vendors and ensure smooth day-to-day operations.

Skills

Attention to detail

Communication skills

Problem-solving

Job description

FREENOW empowers smarter mobility decisions helping people to move freely and cities to thrive.

We are looking for a Part - Time Office Manager for our London office - someone who brings energy and organisation to help keep things running smoothly. You’ll take ownership of the day-to-day management of our London workspace, creating an employee experience where our people feel great and can focus on delivering an excellent service.

Be ready to work in a multinational, diverse, highly motivated and collaborative team who strives for excellence and likes to have fun. Are you ready for your next ride?

YOUR DAILY ADVENTURES WILL INCLUDE:

• Acting as the representative for the London office within our global business and as an ambassador externally.
• Managing relationships with landlords, councils, and all other stakeholders (internal and external) linked to the London office
• Coordinating with the central teams to ensure smooth onboarding and off-boarding of London-based employees
• Overseeing vendors, suppliers and service providers to ensure smooth day-to-day running of the office
• Handling reception duties and acting as the point of contact for staff and visitors
• Managing payments, invoices and bills
• Organising team socials and company-wide activations
• Managing office aesthetics and decor to ensure a welcoming and engaging space
• Managing mail distribution and carrying out regular inventory checks
  
  

TO BE SUCCESSFUL IN THIS ROLE:

• Thrive in a fast-paced, ever-evolving work environment
• Have experience in office management, event coordination, customer service, executive assistant or a community management role (preferred)
• Bring strong attention to detail and a commitment to quality
• Be personable, confident, and able to engage with a wide variety of people, adapting your communication style as needed
• Be a solutions orientated self-starter who holds themselves (and others) accountable for results
• Be a true vibe-creator, helping the office feel energetic, welcoming and fun, and encouraging more people to come in and connect
• Have excellent written and verbal communication skills

BENEFITS & PERKS IN A NUTSHELL:

• Flexible working arrangements
• Sabbatical & special leave policies
• WeRoad partnership
• Birthday, 24th + 31st December off
• Mobility Credit
• Health Insurance
• Employee assistance program

Plus more local benefits depending on your work location!

DIVERSITY, EQUITY & INCLUSION:

FREENOW is an equal opportunity employer and we consider qualified applicants regardless of race, religion, national origin, gender, gender identity, sexual orientation, disability or age.
We want you to grow and evolve, bring your true self to work .

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