Office Manager - Part time

Bain and Gray; London; On-site; GBP 28,000 - 42,000; Full time

Job summary

A leading boutique firm in Mayfair is seeking a friendly and client-focused Office Manager to join their sociable team. The role, requiring prior office experience, involves various administrative duties including client greetings, call management, and event support while ensuring a tidy office environment. This part-time role is perfect for someone looking to return to work in a dynamic setting.

Qualifications

• Previous experience in receptionist or office assistant role preferred.
• Proactive attitude with willingness to take on varied tasks.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Greeting clients and managing incoming calls.
• Assisting with preparing materials for meetings.
• Invoicing and account management.

Skills

Communication

Organizational skills

Interpersonal skills

Microsoft Office

Basic IT skills

Tools

Mail Chimp

FileFinder

InDesign

Job description

A lovely 4 days a week Office Manager role has come up working for a very friendly, successful and boutique firm in Mayfair. This is a varied role for someone client facing with a welcoming and warm demeanor who is happy mucking in with the small team.

As well as typical office management duties like liaising with vendors and suppliers and ensuring the office runs smoothly, you will be meeting and greeting visitors and clients who arrive at the office. You will also get involved with internal and external events, CRM and some light financial admin.

You will be joining the most wonderful and sociable team. This role could suit someone looking to return to work, and has office experience behind them already. This role is 4 days office based.

Duties will include:

• Greeting clients

• Managing incoming calls

• Assist with preparing materials for meetings

• Develop and manage a CRM system

• Invoicing and account management

• Maintain a tidy and welcoming environment

• Provide ad-hoc support to directors and team members as required

Looking for:

• Previous experience in a receptionist, office assistant, or administrative role is

• preferred but not essential.

• Excellent communication and interpersonal skills, with a friendly and professional

• demeanour.

• Strong organisational skills and the ability to multitask in a fast-paced environment.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic IT skills. Knowledge of Mail Chimp, FileFinder and InDesign would also be preferable.

• A proactive, can-do attitude with a willingness to take on varied tasks.

• Knowledge of or interest in the hospitality industry is a bonus.

• Ability to work independently and as part of a collaborative team.