Office Manager/PA to Principal

Kenyngton Manor Primary School; Kempton Park; On-site; GBP 31,000 - 33,000; Part time

Job summary

Kenyngton Manor Primary School is hiring an Office Manager/PA to coordinate the school office, manage diaries, prepare correspondence, and take minutes as needed. The role involves handling confidential queries and liaising with pupils, parents, staff and external agencies.

The position is permanent/term-time with 2 extra weeks, offering a pro rata salary in the £30k–£33k range depending on working arrangements. 36 hours per week, 8:00 am to 3:45 pm with a 3:30 pm finish on one day per week.

Qualifications

• Previous relevant work experience and high level administrative/organisational and analytical skills with good IT skills.
• Good written and oral communication skills with the ability to build sound relationships.
• Experience of maintaining and improving business/database systems/secretarial processes and systems (as appropriate).
• Ability to prioritise and plan own workload in the context of conflicting priorities and work on own initiative.
• Experience of supervising and coordinating a small team desirable.

Responsibilities

• Coordinate the activities of the school office.Diary management and preparing/dispatching correspondence.
• Minute taking when required and handling confidential queries.
• Dealing with pupils, parents, staff and external agencies as required.

Skills

Administrative skills

IT skills

Communication skills

Organisation

Team supervision

Tools

Microsoft Office

Job description

Monday to Friday, 36 hours a week, 8:00 am to 3.45 pm finishing at 3:30 pm on day a week

Permanent/Term-time plus 2 weeks (41 weeks per year)

Pro rata salary: £30,610 to £33,301 per annum (based on working arrangements)

We are seeking a motivated Office Manager/PA to join our team at Kenyngton Manor Primary School. You will coordinate the activities of the school office undertaking administrative and welfare duties, as required. Your responsibilities will include diary management, preparing and dispatching correspondence and minute taking when required. You will be confident in handling confidential queries, dealing with pupils, parents, staff and external agencies.

What we are looking for:

• Previous relevant work experience and high level administrative/organisational and analytical skills with good IT skills
• Good written and oral communication skills with the ability to build sound relationships
• Experience of maintaining and improving business/database systems/secretarial processes and systems (as appropriate)
• Ability to prioritise and plan own workload in the context of conflicting priorities and work on own initiative
• Experience of supervising and coordinating a small team desirable

All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations.

The Howard Partnership Trust welcomes applications from all, irrespective of gender, marital status, disability, race, age or sexual orientation.

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

Values and Behaviours

We are a values-based organisation and seek to recruit individuals who can demonstrate our values. Please ensure your supporting statement reflects our values.

Our values are: Integrity, Partnership, Advocacy, Resilience, Compassion, Aspiration

Safeguarding and Further Information

The successful candidate will be subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).

The Howard Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.