Office Manager & PA (12-Month Maternity Contract), Events & Experiential Agency

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a dynamic and sustainable design studio as an Office Manager & PA, providing essential support to the leadership team. This role is perfect for someone with a passion for organization and a knack for problem-solving. You'll be the backbone of a creative agency, ensuring smooth operations while fostering a positive team culture. With a focus on sustainability, you'll help implement initiatives that not only enhance productivity but also align with the agency's values. This is a fantastic opportunity to thrive in a supportive environment that values your contributions.

Benefits

25 days leave

Career and personal counselling sessions

Duvet days

Volunteering days

Mobile phone allowance

Expensed gallery trips

Financial help with moving house

Fun agency events

Qualifications

• Experience in managing finances and budgets is essential.
• Proven ability to support a busy team with various administrative tasks.

Responsibilities

• Manage diaries, prepare meetings, and arrange travel for the MD.
• Coordinate recruitment processes and maintain HR records.
• Implement team activities and manage office budgets.

Skills

Budget Management

Communication Skills

Attention to Detail

Time Management

Problem Solving

Team Coordination

Interest in Sustainability

Education

5+ years experience in Office Management or PA roles

Job description

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Office Manager & PA (12-Month Maternity Contract), Events & Experiential Agency, London

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Client:

Fill Recruitment

Location:

London, United Kingdom

Job Category:

Hospitality

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EU work permit required:

Yes

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Job Reference:

c63190d6de94

Job Views:

6

Posted:

26.04.2025

Expiry Date:

10.06.2025

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Job Description:

Based in South-West London, this growing design studio creates spectacular brand experiences for big-name clients across fashion, beauty and retail.

And as an ambitious B-Corp with a strong emphasis on sustainability, the agency’s aim is to be the very best partner for brands that want to achieve fabulous creative but not at the earth’s expense.

Now they are seeking an Office Manager and PA for a 12-month maternity cover contract starting this September.

At least five years’ experience working as an Office / Studio Manager, PA or EA is required.

The Office Manager & PA role

As the Office Manager & PA, you will be the cornerstone for a growing, friendly team and ensuring the smooth running of a busy creative events studio.

You will be providing seamless support to the Founder / MD, playing a key role as ambassador for organisational culture and values, maintaining effective systems and helping to achieve maximum team productivity, happiness and quality of work across the board!

This is a wonderful opportunity for a dynamic, personable, curious, and efficient person who is great at juggling, problem solving and thinking ahead.

What’s required

• Experience working with finances and managing a budget
• Excellent written and verbal communication skills
• Proactive, hard working with attention to detail
• Friendly, confident and positive attitude is a must
• Brilliant at rallying a team and bring people together
• Excellent time management with the ability to multitask and problem-solve
• Caring attitude to staff supporting them with their needs in their busy and sometimes demanding roles
• An interest in sustainability

Reporting into the MD and Leadership Team, here’s just a taste of what’s involved…

• Diary management, admin support, meeting prep, travel arrangements
• Implementing incentives, activities, training days and benefits
• Updating the staff handbook, ordering supplies, maintaining the database, researching ways for the company to more sustainable
• Coordinating recruitment processes, keeping in touch with freelancers, building a talent pool
• Maintaining HR records, managing onboarding and offboarding, creating contracts, conducting exit interviews
• Managing the office costs budget, completing new supplier forms

WFH policy

Around 80-90% of your time will be spent in the agency’s gorgeous offices in Wandsworth, South-West London.

Salary and benefits

£30k – £50k pro rata depending on experience and some of the best benefits in the business including:

• 25 days’ leave
• 121 career and personal counselling sessions
• Duvet days and volunteering days
• Mobile phone allowance, expensed gallery trips, financial help with moving house, a whole host of fun agency events and much more

To be considered for this role, candidates must be eligible to live and work in the UK.

Whilst every effort is made to contact all candidates, due to a high number of applications we are unable to give individual feedback to those who are unsuccessful.