Office Manager – Maternity Cover | Flexible Hours

Guildprime Specialist Contracts Ltd; Billericay; On-site; GBP 20,000 - 25,000; Part time

Benefits offered by this job

28 days' annual leave

Family-friendly hours

Office in Billericay

Job summary

Guildprime Specialist Contracts Ltd is seeking an organised Office Manager for a fixed-term maternity-cover role based in Billericay, Essex. The position offers family-friendly hours, a 9:00am–3:00pm pattern, and a salary of £20,000–£25,000 depending on experience.

The role involves day-to-day office management, HR admin support, onboarding, and coordinating meetings, travel and facilities. Driving licence and access to a vehicle are essential.

Qualifications

• Previous experience as an Office Manager, Office Administrator or in a similar administrative role.
• Excellent organisational and time management skills.
• Strong communication skills with a professional and friendly manner.
• Ability to prioritise multiple tasks in a busy environment.
• Good working knowledge of Microsoft Office.
• Ability to work independently and use initiative.

Responsibilities

• Oversee the smooth day-to-day running of the office.
• Welcome visitors and answer incoming calls and emails.
• Manage incoming and outgoing post and deliveries.
• Maintain office supplies, stationery and kitchen stock.
• Coordinate meeting rooms, diaries and shared calendars.
• Arrange travel, accommodation and meetings when required.
• Manage office facilities, maintenance and repairs.
• Coordinate new starter inductions and onboarding.
• Maintain employee records and assist with HR administration.
• Help organise staff events, company socials and seasonal celebrations.
• Provide administrative support to the Directors and project teams.
• Compile O&M Manuals and maintain document control via Procore (training provided).
• Record monthly utility meter readings.
• Organise contractor visits and cleaning cover when required.

Tools

Procore

Job description

Guildprime Specialist Contracts Ltd is seeking an organised Office Manager for a fixed-term maternity-cover role based in Billericay, Essex. The position offers family-friendly hours, a 9:00am–3:00pm pattern, and a salary of £20,000–£25,000 depending on experience.

The role involves day-to-day office management, HR admin support, onboarding, and coordinating meetings, travel and facilities. Driving licence and access to a vehicle are essential.