Office Manager (Maternity Cover)

Insulet Corporation; Camden Town; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A medical device company in London is seeking an Office Manager to oversee daily operations and support the International Leadership team. Responsibilities include scheduling, event management, and vendor coordination. The ideal candidate is highly organized, possesses strong communication skills, and has experience in administration. This role offers hybrid working arrangements with on-site requirements at least three days per week.

Qualifications

• Demonstrated experience in administration support or office management.
• Experience supporting multiple teams is preferred.
• Fluent in English; other languages are a bonus.

Responsibilities

• Manage day-to-day operations of the office environment.
• Prepare purchase orders and track payment status.
• Coordinate and initiate meetings and conference calls.
• Organize logistics for meetings and events.
• Maintain the condition of the office and vendor relationships.

Skills

Organizational skills

Problem resolution skills

Independent judgment

Microsoft Office proficiency

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Office Manager will manage the day to day operations of our office environment. The ideal candidate is enthusiastic, proactive, confident, sociable, and has a strong work ethic. Based in London, the job holder will act as the go-to administrative person for the International Leadership team, responsible for general admin tasks (expenses, share-point management, meeting coordination, etc); as well as support the smooth organization and running of meetings, events, and office maintenance.

Responsibilities

• Prepare purchase orders and track payment status'.
• Prepare and submit expense reports.
• Coordinate and initiate conference calls and WebEx meetings.
• Arrange domestic and international travel on an as needed basis.
• Scheduling/event management for employee events.
• Proactively support the company's strong culture through socials, events, and regular engagement.
• Calendar, coordinate, and host meetings, calls, webinars.
• Organize logistics and catering for meetings.
• Go to person for the International Leadership team administrative assistance.
• Maintain the condition of the London office and arrange for necessary repairs, deliveries, etc.
• Manage multiple external vendor relationships and office maintenance.
• Review and update health and safety policies within the office.
• Coordinate the onboarding requirements of new staff regarding in the office.
• Organize shipments to European employees, offices, or conferences, when necessary.
• Perform special projects and other duties as assigned.
• Able to work longer than an 8-hour workday as needed.
• Located close to office in case of emergency.
• Self-dependent and drive

NOTE: This position is eligible for hybrid working arrangements (requires on-site work from a Insulet's London office at least 3 days/week; may work remotely other days).

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet's flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com. We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

Qualifications

• Demonstrated experience in administration support/office management/ similar role.
• Experience supporting multiple teams preferred.
• Fluent in English, other languages are a bonus.

Skills & Competencies

• Dependable, highly organised, and very detail oriented.
• Possess strong problem resolution and project management skills.
• Ability to act independently and use discretionary judgment.
• Heavy Microsoft Outlook scheduling experience.
• Extremely knowledgeable in Microsoft Office suite (Word, Excel, and PowerPoint).
• Exceptional verbal, written, presentation, and communication skills.
• Ability to handle multiple projects at any given time.
• Team-oriented able to collaborate with different teams across all functions.
• Superior interpersonal skills.