Office Manager Maternity Contract at design company in Shoreditch £45-55k

Lavender Jones Recruitment; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in property management seeks an Office Manager to cover maternity leave. The role involves overseeing office operations, supporting HR functions, and ensuring a professional environment. Ideal candidates will possess strong organizational and client-facing skills.

Qualifications

• Experience in office management and HR support.
• Ability to maintain compliance with health and safety regulations.

Responsibilities

• Oversee day-to-day office operations and ensure a welcoming environment.
• Draft and manage employment contracts and onboarding for new employees.
• Coordinate company events and maintain HR records.

Skills

Office Management

Client Facing Skills

Emotional Intelligence

Organizational Skills

Job description

This client designs, builds and manages a diverse range of property portfolios and they are based in gorgeous offices in Shoreditch with a team of around 50 people. Their fabulous Office Manager is going on maternity leave and so they are looking for someone to provide cover for her whilst she is away. The role is 80% office management and 20% EA to the Founder and the key responsibilities are as follows:

Office Management Responsibilities

• Oversee the day-to-day operations of the office in collaboration with the Office Head of Departments, ensuring an efficient and well-organised workplace.
• Maintain a warm, professional, and welcoming environment for employees, clients, and visitors.
• Greet guests and clients, manage meeting room bookings, and ensure all meeting spaces are clean, well-equipped, and client-ready.
• Share internal communications and updates to ensure team-wide alignment and engagement.
• Organise and support company events, including staff socials, team-building initiatives, and seasonal celebrations.
• Ensure the cleanliness and proper functioning of shared facilities, such as kitchens and coffee machines.
• Monitor adherence to company policies and procedures, escalating issues where appropriate.
• Manage office supplies, stationery, and inventory, ensuring availability for both staff and visitors.
• Liaise with contractors to schedule and coordinate planned maintenance and address ad-hoc building issues in a timely manner.
• Ensure compliance with health and safety regulations, maintaining required documentation and conducting periodic checks.
• Oversee building safety protocols, including first aid, fire warden responsibilities, and evacuation training.
• Act as the key liaison with the IT support provider to manage system issues, upgrades, and the onboarding/offboarding of staff IT equipment.
• Receive and distribute post and deliveries, and coordinate courier services as required.
• Administer the management of company vehicles, including documentation and servicing schedules.
• Review and refine office systems and procedures to enhance efficiency and effectiveness.
• Support monthly payroll processes by preparing and submitting necessary administrative data.

HR Support

• Draft and manage employment contracts and related documentation.
• Coordinate onboarding for new employees, including IT setup and orientation.
• Maintain confidential HR records and assist in ensuring compliance with employment regulations.
• Monitor and record employee holiday and sickness leave using the company’s online HR portal.

The team are wonderful, and it is a great place to work but these are big shoes to fill as the current Office Manager really has been incredible. We are looking for someone with good office management experience, with good client facing skills, high emotional intelligence, deeply organised and down to earth. This contract is to start in July and will be for 1 year. The hours are 8.30am-5.30pm with an hour for lunch and it is 5 days a week in the office, with no outside of hours support needed.