Office Manager, London - part time

Proton; London; On-site; GBP 15,000 - 25,000; Part time

Job summary

Proton seeks an Office Management team member in London to enhance workplace culture and support office operations. This part-time role involves diverse administrative tasks and interaction with staff to ensure efficient office functioning. Ideal candidates will possess strong organizational skills and a proactive attitude, contributing to a positive work environment.

Benefits

Lunch and snacks provided daily

Support with transport costs

Stock options

Flexible working hours

Commitment to professional growth with learning opportunities

Comprehensive health insurance plans

Qualifications

• Experience in administrative/office management role required.
• Fluent in English both written and verbal.
• Reliable with multitasking and adaptability in fast-paced environments.

Responsibilities

• Support staff onboarding and offboarding.
• Oversee and support all administrative duties ensuring the office is operating smoothly.
• Manage relationships with vendors and service providers.

Skills

Attention to detail

Organizational skills

Time management

Communication

Interpersonal skills

Problem-solving

Education

Bachelor's degree in business administration, communications, hospitality or related field

Tools

Microsoft Office

Jira

Confluence

Slack

Yokoy

Proton Docs

Job description

Join Proton and build a better internet where privacy is the default

At Proton, we believe that privacy is a fundamental human right and the cornerstone of democracy. Since our inception in 2014, founded by a team of scientists from CERN, we have dedicated ourselves to providing free and open-source technology to millions worldwide, ensuring access to privacy, security, and freedom online.

Our journey began with Proton Mail, the largest secure email service globally, and has since expanded to include Proton VPN, Proton Calendar, Proton Drive, and Proton Pass. These tools empower individuals and organizations to take control of their personal data, break away from Big Tech’s invasive practices, and defeat censorship. Our work impacts hundreds of millions of lives, from activists on the front lines defending freedom to leaders in governments protecting sensitive information. In some cases, Proton’s services have even been instrumental in saving lives by enabling secure and private communications in high-risk situations.

Proton today supports over 100 million user accounts with a growing team of over 500 people from over 50 different countries, from the world's top companies and universities. We value intelligence, learning potential, and ambition in our hiring process. Adaptability is key as we navigate uncharted territories and redefine how business is conducted online. We believe smaller teams of exceptional talent will always prevail over larger teams with lower talent density. Proton has become profitable and reached scale without relying upon VC funding, largely due to superior talent that allows us to do things faster, more creatively, and more efficiently.

We have a global mindset and big ambitions but remain a start-up at heart. We value empowerment and flexibility and keep our structure flat to keep moving fast and avoid unnecessary politics. Tired of blending into the crowd? Join us and do work you can truly be proud of. Check our social media pages to learn more about us: Twitter , Reddit , Instagram .

The team:

The Office Management team is part of our People and Culture team. The Office Management team plays a vital role in shaping the employee experience, fostering a positive workplace culture, and contributes to employees satisfaction.

Moreover, the Office Management team works to create and maintain a positive and inclusive work environment in the office where employees feel valued, supported, and motivated. They cultivate a strong organizational culture that aligns with the company's values and goals, fostering collaboration, well-being, and a sense of community among employees.

We are looking for a dynamic and motivated individual to join ourgrowing team in London
You will be working closely with Office manager Lead located in Switzerland but mainly support London based team on office-related operations, making sure the office runs smoothly and is a great place to work.
The position is office based.
The position is part-time, 50 to 60% for the moment, and can evolve to a full-time.
You are reliable, able to multitask, and adapt in a fast-paced environment, with excellent communication and time management skills.
This is a part time position and office presence is required every morning.
Some tasks listed will require physical work and/or time flexibility.
Tools: Jira, Confluence, Yokoy, Slack, Microsoft Office, Proton Docs

What you will do:

• Support staff onboarding and offboarding
• Welcome and greetings of visitors
• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Organize staff travels including, flights, hotels, insurance, and budget compliance
  Draft and follow up on the yearly office management operational budget
• Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• Monitor service providers service level (Supervision of cleaning duties performed by service provider. Relaying instructions to cleaning staff.)
• Manage office supplies inventory and place orders as necessary
  Coordinate team lunches, place orders and process invoices. Increase portfolio of suppliers.
• Manage stocks of food and drink supplies.
• Identify opportunities for process and office management improvements.
  Organizing, and participating to, office events on a regular basis and animate office life

Job requirements:

• Bachelor's degree in business administration, communications, hospitality or a related field
• Work experience in an administrative/office management role
• Fluent in English both written and verbal
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter andresult driven.
• Excellent communication and interpersonal skills
• Strong problem-solving skills, complaint handling and analytical abilities
• Proficient in technology, especially Microsoft Office applications.

What We Offer

Technology: We provide all the devices and software you need to excel in your role, ensuring you have the best tools at your disposal to achieve your goals.

Food: Lunch and snacks are provided by Proton every day at our offices.

Transport: We will always support our employees with transport costs through subsidizing public transport, bike allowances, or parking spaces based on your office location.

Stock Options: At Proton, we are all owners of the company and you get stock options when you join us.

Flexible Working: You can define your own working hours as long as it works with team meetings.

Learning and Development: We are committed to your professional growth. Proton offers various learning opportunities, including training programs, conferences and events, and continual learning.

Employee Benefits: Comprehensive health insurance plans, competitive retirement savings options, generous vacation and leave policies, and wellness programs.

Work that Matters: Proton is a community-first organization, started with the support of a crowdfunding campaign and built with community input. To this day, Proton’s only source of revenue is user subscriptions. Over 100 million people trust and support Proton, and we put our users and community first in everything we do. Read more about our impact here .

Our Commitment to Diversity and Inclusion

At Proton, we believe diversity drives innovation and strengthens our mission to provide privacy as a default for all. We are committed to fostering an inclusive environment where all individuals, regardless of race, ethnicity, gender, age, sexual orientation, physical ability, or socio-economic background, feel valued and empowered. We strive to create equal opportunities, promote open dialogue, and support continuous learning to ensure every voice is heard and respected.

If you need any extra support or reasonable adjustments during the hiring process, please let your talent partner know.

Candidate Privacy Notice

When you apply for a position, refer a candidate, or are considered for a role at Proton Technologies AG (Proton, we, us, or our), your information is stored in Greenhouse, in accordance with their Service Privacy Policy. This information is used to evaluate your suitability for the posted position. We also retain this information for consideration for future roles that you may apply for or that we believe may align with your background and skills.

If we no longer have a legitimate business need to process your information, we will either delete or anonymize it. Should you have any inquiries about how we use or manage your information, or if you wish to access, correct, or delete your data, please contact our privacy team at [e-mail] .

Proton does not accept unsolicited resumes from any sources other than directly from candidates. We will not pay a fee for any placement resulting from an unsolicited offer, even if the candidate is subsequently hired by Proton.

Accepted file types: pdf, doc, docx, txt, rtf

Enter manually

Accepted file types: pdf, doc, docx, txt, rtf

Why do you think this role is a good fit for you? *

What it is about Proton that excites you? *

Please share your LinkedIn profile / GitHub / Portfolio

What are your salary expectations for part-time postion? Please include your salary expectations (number only). We only ask this to make sure we're in the same ballpark before asking you to commit your time to interviewing with us. *

Salary expectations - please select the right choice between: * Select...

Salary expectations - please select the currency for the number above: * Select...

When can you start working with us? *

From what Proton's office location you'd like to work (please state country and a city)? *

Do you have an eligibility / working permit to work in this particular location? * Select...

"If "yes" can you specify the type of working permit you posses (citizenship, permanent residency, type of visa etc.)? *

Where are you located? Please state country and city *