Office Manager I Belfast

TN United Kingdom; Newtownabbey; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is looking for an enthusiastic Office Manager to be the face of their dynamic team. In this full-time role, you will manage reception duties, provide exceptional hospitality, and support employee engagement initiatives. This position offers a chance to thrive in a collaborative environment while promoting a passion for fitness. Enjoy competitive compensation, hybrid working options, and unique perks like an extra day off on your birthday. Join a supportive team dedicated to creating a positive impact in the fitness community.

Benefits

Hybrid Working

Early Finish on Fridays

24/7 Gym Access

Extra Day Off on Birthday

Staff Discount on Products

Qualifications

• Minimum 1 year experience in Office Administration or similar role.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage reception duties and provide impeccable hospitality.
• Support new hires with onboarding and equipment setup.
• Coordinate facility maintenance and meeting support.

Skills

Relationship Management

People Skills

Managerial Skills

Operational Skills

Servicing Skills

Tools

MS Office Suite

Job description

Social network you want to login/join with:

Do you thrive in a dynamic, fast-paced environment where every day is different? Are you passionate about fitness and believe in the power of community?

BLK BOX is seeking a highly organised and enthusiastic Office Manager to join our growing team. In this role, you will be the first point of contact for visitors, play a key role in employee experience, and contribute to the overall smooth operation of our office. You'll be an ambassador for our brand and embodiment of our company values.

Salary- Based on Experience

About The Role

What you'll do:

Manage reception duties: This includes operating the security gate, welcoming visitors, processing sign-ins and arranging necessary PPE.

Provide impeccable hospitality: Ensure a warm and professional experience for all visitors by offering refreshments (coffee, tea, water, biscuits) and maintaining a well-stocked coffee station.

Maintain a thriving office environment: Keep the office clean, tidy, and organised, fostering a positive and productive workspace.

Support new hires: Assist with the onboarding and induction process, including procuring and setting up laptops and other equipment.

Manage internal merchandise: Oversee the ordering and distribution of branded merchandise like mugs and t-shirts.

Promote employee engagement: Contribute to employee morale by being an active member of the Social Team and supporting CSR and charity initiatives.

Travel and accommodation logistics: Arrange bookings for business travel and accommodations for employees as needed.

Package handling: Manage incoming and outgoing mail, re-route packages left in reception within the company, and ensure efficient delivery.

Coordinate facility maintenance: Organize periodic deep cleaning and maintenance of the gym space.

Meeting support: Provide reminders on monthly meeting actions, prepare board papers, compile presentation decks, and ensure meeting readiness three days in advance.

A challenging, full-time position within the fitness industry with great opportunities to develop both personally & professionally.

Be part of a passionate and supportive team.

Competitive compensation and great benefits which include: hybrid working, early finish on Fridays & 24/7 gym access.

An extra day off on your birthday.

Staff discount across all BLK BOX products & apparel.

The chance to be part of one of the most exciting brands in the industry.

If you are a highly motivated and organised individual who thrives in a collaborative environment and is passionate about fitness, we encourage you to apply!

Please submit your CV and a cover letter explaining why you are the perfect fit for this role.

We are an equal opportunities employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Blk Box Fitness Ltd. reserve the right to enhance the selection criteria in the event of an unprecedented response.

We will take any reasonable adjustments into consideration throughout the recruitment process.

Skills Needed

Relationship, People, Managerial / Operational, Servicing

Job Description

BLK BOX Fitness - Office Manager

Do you thrive in a dynamic, fast-paced environment where every day is different? Are you passionate about fitness and believe in the power of community?

BLK BOX is seeking a highly organised and enthusiastic Office Manager to join our growing team. In this role, you will be the first point of contact for visitors, play a key role in employee experience, and contribute to the overall smooth operation of our office. You'll be an ambassador for our brand and embodiment of our company values.

Salary- Based on Experience

About The Role

What you'll do:

• Manage reception duties: This includes operating the security gate, welcoming visitors, processing sign-ins and arranging necessary PPE.

• Provide impeccable hospitality: Ensure a warm and professional experience for all visitors by offering refreshments (coffee, tea, water, biscuits) and maintaining a well-stocked coffee station.

• Maintain a thriving office environment: Keep the office clean, tidy, and organised, fostering a positive and productive workspace.

• Support new hires: Assist with the onboarding and induction process, including procuring and setting up laptops and other equipment.

• Manage internal merchandise: Oversee the ordering and distribution of branded merchandise like mugs and t-shirts.

• Promote employee engagement: Contribute to employee morale by being an active member of the Social Team and supporting CSR and charity initiatives.

• Travel and accommodation logistics: Arrange bookings for business travel and accommodations for employees as needed.

• Package handling: Manage incoming and outgoing mail, re-route packages left in reception within the company, and ensure efficient delivery.

• Coordinate facility maintenance: Organize periodic deep cleaning and maintenance of the gym space.

• Meeting support: Provide reminders on monthly meeting actions, prepare board papers, compile presentation decks, and ensure meeting readiness three days in advance.

Benefits:

• A challenging, full-time position within the fitness industry with great opportunities to develop both personally & professionally.

• Be part of a passionate and supportive team.

• Competitive compensation and great benefits which include: hybrid working, early finish on Fridays & 24/7 gym access.

• An extra day off on your birthday.

• Staff discount across all BLK BOX products & apparel.

• The chance to be part of one of the most exciting brands in the industry.

If you are a highly motivated and organised individual who thrives in a collaborative environment and is passionate about fitness, we encourage you to apply!

Please submit your CV and a cover letter explaining why you are the perfect fit for this role.

We are an equal opportunities employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Blk Box Fitness Ltd. reserve the right to enhance the selection criteria in the event of an unprecedented response.

We will take any reasonable adjustments into consideration throughout the recruitment process.

Skills Needed

Relationship, People, Managerial / Operational, Servicing

Desired Criteria

• Previous HR Administration experience

Required Criteria

• You have a minimum 1 years experience working in an Office Administration role or similar position
• You are a highly organised individual with a meticulous attention to detail.
• You possess excellent communication and interpersonal skills, able to build rapport with all levels of staff and visitors.
• You are proactive and resourceful, readily taking initiative and finding solutions to problems.
• You are an outgoing team player who thrives in a collaborative environment.
• You are adaptable and flexible, able to handle diverse tasks and changing priorities
• You are passionate about fitness and the BLK BOX mission, believing in the positive impact we create.
• You are proficient in MS Office Suite and possess strong administrative skills

Closing DateFriday 2nd May, 2025