Office Manager - H/F

Buscojobs; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job description

Join to apply for the Office Manager - H / F role at CLS Group (Collecte Localisation Satellites)

CLS Oceania Pty Ltd is a subsidiary of the CLS Group (www.cls.fr / en) with offices in Melbourne and Hobart providing satellite-based products and services (air time and value added) for various applications such as monitoring, tracking and data collection. Clients include government agencies, educational institutions, research institutes, regional secretariats, and private companies.

The Office Manager will be responsible for administration and bookkeeping, including:

1. Accounting responsibilities:
2. Managing day-to-day operations and bookkeeping in the balance sheet and P&L.
3. Reporting and reconciling intercompany costs and revenues, and facilitating cash pool processes with the head office.
4. Providing monthly reports across all business units, including analytical P&L per activity.
5. Preparing monthly trial balances and uploading figures into “Opera” (group consolidation software) following Group rules (IFRS).
6. Controlling general and administrative expenses.
7. Managing cash collection, working capital, and assets.
8. Processing employee reimbursements and supplier payments.
9. Handling daily, weekly, and monthly payments through “Xero”.
10. Preparing and reviewing budgets and landings (three times per year), documenting hypotheses for HQ.
11. Managing relationships with the accounting firm for payroll and tax matters.
12. Supporting third-party accountants for BAS, IAS, and FBT compliance.
13. Assisting the General Manager in budgeting and monitoring monthly results.

Administrative responsibilities:

Providing support for contracts, administration, customer service, and order management.

Ensuring accurate monthly billing.

Generating contract confirmations and reports related to sales activities and revenue data.

Managing relationships with vendors, service providers, and building management.

Handling expenses, contracts, and maintaining organized records and files.

Assisting the General Manager with scheduling, travel, and expenses.

Supporting Sales Representatives and Managers with clerical duties such as quotes, proposals, and invoices.

Overseeing office duties including supplies and logistics.

The ideal candidate will have:

• At least 5 years of experience in an office support role within an SME.
• Proficiency with Microsoft Office and Xero.
• Excellent command of English (verbal and written).
• Tertiary qualification or equivalent.
• National Police check.
• Optional: proficiency in other languages such as French, Asian languages, or Pacific Islands languages.