Office Manager/Financial Administrator

Greengauge Building Energy Consultants; Bradford-on-Avon; Hybrid; GBP 30,000 - 40,000; Part time

Job summary

Greengauge Building Energy Consultants is a leading firm in sustainable design seeking a part-time Financial Administrator to oversee financial operations and support company growth. The ideal candidate will manage accounts, coordinate with accountants, and work closely with directors to develop strategic financial insights, contributing to a purpose-driven organization focused on low energy design.

Qualifications

• Experience with financial platforms, particularly Xero.
• Proficient IT and numerical skills.
• Ability to manage sensitive and confidential information.

Responsibilities

• Administering business operations tasks, including invoicing and payroll.
• Liaising with banks and HMRC.
• Assisting Directors with financial data gathering and analysis.

Skills

Teamwork

Organization

Time Management

IT Skills

Numerical Skills

Tools

Xero

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Outlook

Job description

2 weeks ago Be among the first 25 applicants

Direct message the job poster from Greengauge Building Energy Consultants

Director at Greengauge Building Energy Consultants

Greengauge Building Energy Consultants Limited

Bradford on Avon, Wiltshire

Closing date for application:11 th July

Interviews in person commencing 16th July.

Greengauge Building Energy Consultants are one of the UK’s most experienced and trusted building and engineering consultancies specialising in sustainable, low energy design. We work with architects, homeowners and commercial landlords all over the UK on new build and retrofit projects in both the residential and commercial sectors. We aim to deliver buildings that combine comfort, simplicity and efficiency.

We are an Employee Owned business(EOT) which means all employees via a trust have an important ownership role within the company.

We are looking for a part-time, experienced-Financialadministrator who is looking for an opportunity to work for a purpose driven organisation. This is a part-time role (20 hours per week) with the possibility to grow into a full-time role.

Your role will be to administer and oversee the day-to-day operations of the business.

You will have a good knowledge of workingof finance platforms such as Xero. You will have excellent IT skills and numerical skills working with Excel, Word, Power point etc.You will have experience working with Accountants and Bookkeepers.

You will work closely with our three Directors to collate and prepare important financial information required to make strategic decisions to the business.

Job Duties:

-Administering business operations tasks: including insurance, rent, managingoffice environment (supplies, equipment, cleaners)

-You will support new recruitment – onboarding set up

-You will liaise with our Banks and HMRC etc.

-You will manage our Xero account – tasks will include

-Invoicing and credit controlAdministering Payroll with support from our accountant

-Supporting the preparation of Tax returns (working with our accountant)

-Procurement of materials equipment and services

-Assisting the Directors in data gathering and analysis to develop the business budget

-Payment of company invoices, day to day business running and Team expenses

-Managing our cashflow monitoring tool and providing our Directors with the necessary information

-Generating (from financial data) the KPI information for presentation to the Directors and Employee Owner Trust

-Assisting the Team with Timesheets and data analysis

-You will manage our Info@ email account and liaise with Team members regarding new projects.

-Assisting in gathering information with regards to RnD Tax Credits working with our RnD Tax Accountants

-Supporting Directors in rolling out any new initiatives/processes

-Any other responsibilities as required.

You will:

-Have excellent administrative and organisation skills.

-Able to work effectively both independently and as part of a team

-Be able to prioritise responsibilities and work effectively under pressure, meet deadlines and effectively budget time

-Be self-motivated, highly organised and demonstrate initiative and a proactive approach to daily tasks

-Have a track record discharging the above responsibilities.

-have experience managing sensitive and confidential information

-Be competent with relevant software (Xero, Microsoft Word, Excel, Outlook, PowerPoint) and the capacity to learn new software.

-An interest in the built environment and its impact on climate change

Our new home working policy is under development; you will be able to work from home much of the time but be required to work in the office at least one day a week, including for an intensive ‘settling in’ period at the outset.

Salary £30000-40000 FTE p.a dependent on experience. Pro rated to agreed hours.

Closing date for applications: 11th July 2025. Interviews in person in Bradford on Avon w/c 16th July 2025.

Please send your CVs and covering letter to [e-mail] with the Subject – Office Manager/Financial Administrator

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

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