Office Manager, Family Office

Colville Search Limited; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

Colville Search Limited is seeking an Office Manager to join their prestigious private family office in London. The ideal candidate will excel in managing daily office operations, ensuring everything runs smoothly and efficiently. Key responsibilities include managing office supplies, vendor relationships, safety compliance, and logistical arrangements. Candidates should have proven office management experience, strong organizational and multitasking skills, and knowledge of health and safety standards.

Qualifications

• Proven experience in office management and facilities management.
• Exceptional organisational and multitasking skills.
• A master of communication and relationship-building.
• Knowledge of health and safety standards.
• A proactive and solution-oriented approach.

Responsibilities

• Maintain essential office supplies and ensure everything runs smoothly.
• Work alongside the property team for seamless repairs and maintenance.
• Manage vendor and supplier relationships, including contract negotiations.
• Oversee office audits, service schedules, and equipment management.
• Organize fire safety training and maintain critical safety supplies.

Skills

Organizational skills

Multitasking

Communication

Relationship-building

Health and safety knowledge

Proactive approach

Job description

Location: London(Mostly office-based hybrid working after probation)
Salary: up to £50,000 (dependent on experience)

Are you ready to take your career to the next level?
An exciting, fast-paced opportunity has just opened up for an experienced Office Manager to play a crucial role in the smooth operation of a prestigious private family office. If you thrive in a dynamic environment and enjoy being the backbone of an organization, this is the perfect role for you!
Why This Is an Opportunity You Can’t Miss:
Join a welcoming, professional team in a dynamic and supportive environment where your contributions will be genuinely valued. If you’re ready to take on new challenges and make an impact, this is your chance to become a key member of a high-performing team.
We want to hear from you if you're ready to make your mark and be part of something extraordinary!

Duties:
• Be the heartbeat of the office: Maintain essential office supplies and ensure everything runs like clockwork.
• Collaborate and conquer: Work alongside the property team to ensure repairs and maintenance are executed seamlessly.
• Be the go-to expert: Manage vendor and supplier relationships, from contract negotiations to ensuring top-tier service delivery.
• Take charge of the office environment: Ensure the workspace is clean, efficient, and always ready to impress, coordinating everything from cleaning services to office equipment.
• Keep everything running smoothly: Oversee office audits, service schedules, and all equipment to ensure operations never skip a beat.
• Champion safety and compliance: Organize and coordinate fire safety, first aid training, and maintain critical safety supplies. Conduct risk assessments and ensure the office is always up to code.
• Master of logistics: Manage seating arrangements, office moves, and support office redesign projects—your organizational prowess will shine!
What We’re Looking For:
• Proven experience in office management and facilities management
• Exceptional organisational and multitasking skills
• A master of communication and relationship-building
• Knowledge of health and safety standards
• A proactive and solution-oriented approach